For childcare centers and nurseries on Xero or QuickBooks Online, Paidnice chases every unpaid fee invoice gently, takes the payment and adds the late fee only where your policy allows.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to the parent who pays, from your own domain. A missed week is caught the same week.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the day you choose with every open fee invoice, both children and the running balance. Parents see one clear total instead of a pile of weekly invoices.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button. Parents clear several weeks of fees at once on your own branded portal, by card or bank.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees or statement interest, set per family group, so families on a payment plan stay exempt. In Australia the gap fee is the provider's fee minus the Child Care Subsidy, and providers must take all reasonable steps to collect it (Department of Education).
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it creates a call task for your director, with the family's balance, average days to pay and payment history attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice chases the fee invoices a center raises in Xero or QuickBooks Online to families. It does not touch enrollments, attendance or subsidy claims. It works alongside Infocare and Enrolmy on Xero.
Your childcare management software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Childcare centers and nurseries we work with often invoice from Infocare or Enrolmy, which push the fee invoices into Xero. Paidnice chases the fee invoices a center raises in Xero or QuickBooks Online to families. Nothing changes about enrollments, attendance or how you bill. Paidnice only needs the invoice to land in your ledger.
Childcare centers and nurseries usually have a late payment clause in the enrollment agreement that is rarely applied. Paidnice applies the fee you set, on the schedule you set, and shows it on the family's statement. Rules differ by state and by funding scheme, so check your agreement and local rules, and set the fee to match or leave it off.
Childcare centers and nurseries invoice families for their share after the subsidy or funded hours come off. Paidnice chases the amount on that invoice in Xero or QuickBooks and nothing else. It does not touch subsidy claims, session reports or funding returns. Those stay in your childcare management software.
Childcare centers and nurseries keep the relationship intact because every reminder comes from your own domain, in your words, with a pay button. A family that is struggling gets a gentler schedule or a payment plan, and the ones who have quietly fallen behind get a consistent, polite follow-up instead of an awkward conversation at pickup.
Childcare centers and nurseries can take one invoice out of the policy by its number, say a disputed excursion fee, and the rest of the family's account keeps its normal schedule. Reminders, the statement and any late fee carry on for the other invoices while you sort out the one in question.
Childcare centers and nurseries pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For childcare centers and nurseries
No credit card. Your first 20 actions are free.
