For schools and education providers on Xero or QuickBooks Online, Paidnice chases every overdue fee invoice, takes the payment and adds the interest to the statement.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to the parent or organization that pays the fee, from your own domain.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the 1st with the interest on the overdue balance recalculated at send. A family with three children gets one consolidated statement.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button, and parents pay every open invoice at once on your own branded portal, or set up an installment plan.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest or prompt payment discounts, set per group, so families on a plan stay exempt. In the UK, private school fees carry value added tax (VAT) at 20% from 1 January 2025, including fees prepaid from 29 July 2024 for terms from that date (HMRC).
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a task for the bursar or business manager, with the payer's balance, average days to pay, and rating attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice does not raise invoices or replace your school management software. It picks up what has already reached your accounts. It works alongside ThinkSmart and Sentral on Xero. Paidnice chases the fee invoices a school raises in Xero or QuickBooks Online to families and organizations.
Your school management software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many schools we work with raise fee invoices from school management software such as ThinkSmart or Sentral. Those tools push the invoice into Xero, and Paidnice reads it from there. Nothing changes about how you enroll or bill. Paidnice only needs the invoice to land in your ledger, which those integrations already do.
Schools and education providers usually have a late payment clause in the fee agreement that rarely gets applied. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the statement. Rules vary by state and country, so check what your agreement and local rules allow, and set the rate to match.
Schools can split one fee invoice into installments with a payment plan. Paidnice moves the invoice due date to the next installment, reminds the parent before each payment date, and can charge a saved card or bank account when Stripe is connected. A missed installment makes the invoice overdue again, so normal reminders and late fees apply from that date.
Schools often bill each child on a separate account. Paidnice rolls those into one consolidated parent statement: every child, every open invoice, tuition and extras, and the interest on the overdue balance, in one file emailed to the parent. The family sees one document instead of three, and your bursar sends none by hand.
Schools and education providers depend on goodwill, so you set a different policy per group. Families on an agreed plan might get a gentle reminder and a monthly statement, while overdue extras get the full ladder up to a task for the bursar. Every email comes from your own domain, so it reads as your school office following procedure.
Schools and education providers pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For schools and education providers
No credit card. Your first 20 actions are free.
