Paidnice chases your late invoices, sends the monthly statements, and takes the payment for you.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Email and SMS reminders go out on a schedule you set, from your own domain, straight to the owner of every pool on the route.
"Paidnice has been a game-changer for our accounts receivable. It saves us a massive amount of time on manually sending email reminders"
Statements go out monthly on their own. Owners with more than one property get every pool rolled into one document with one link to pay it.
"One of the biggest advantages for me is being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in."
Every reminder carries a pay button, and owners find and pay every open invoice on your own branded portal, then switch on autopay.
"The platform has automated key steps, reduced errors, and given our team more time to focus on strategic tasks rather than administrative overhead."
Flat late fees for homeowners, statement interest for commercial accounts, set per group, so your VIPs stay exempt.
"Paidnice removes the need for business owners to manually check invoices to ensure late fees are added correctly. You just need to set it up once, and then let it do its thing."
When reminders run out, the account lands in a call queue with the payer's history attached, and pausing service becomes a policy decision.
"The automation has saved me time in sending and the collection process. Customers are paying much faster now by my firm using this app."
Paidnice does not raise invoices or replace your route software. It picks up what has already reached QuickBooks or Xero.
Your route software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Pool service companies usually run the routes in Pool Brain or Jobber and let those apps push invoices into QuickBooks Online. Paidnice reads QuickBooks or Xero, so anything that lands there gets chased, no extra setup. One caution: Skimmer Billing only sends an invoice to QuickBooks after it is paid, so unpaid Skimmer invoices never reach the ledger and Paidnice cannot see them.
Pool service companies in the US and Australia can generally charge late fees when the service agreement spells them out, and many states cap the rate, so check yours or ask your accountant. Paidnice handles the mechanical part: it applies the fee or interest you set, on the schedule you set, and shows it on the invoice and statement. It never decides the rate for you.
Pool routes billed through QuickBooks or Xero are already visible to Paidnice, whether you invoice in the ledger directly or sync from route software. It watches due dates and sends reminders, statements, and late fees by the rules you set. Pay an invoice, and the chasing for it stops on its own. Nothing is uploaded or retyped.
Pool customers each follow the schedule for their group, so a homeowner might get one friendly text and one email a month while a commercial account gets a formal statement. You set the tone, the timing, and the sender, and everything goes from your own domain under your company name. Start in approval mode and review every send until you trust it.
Pool service disputes usually touch one invoice, not the account. Pull that invoice out of the chasing by its number and the reminders, statements, and interest carry on for everything else they owe. When you settle the question, put it back and the schedule picks it up where it left off.
Pool customers get a link, not a login. Every reminder and statement carries a button to a branded page showing everything they owe, and they pay by card or ACH in one transaction that matches back to QuickBooks or Xero automatically. They can also set up autopay there, which stops the same accounts going overdue every month.
For pool service companies
No credit card. Your first 20 actions are free.
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