Guides on getting paid on time, from the team that automates accounts receivable for Xero and QuickBooks businesses.
What accounts receivable software actually does, how the tools compare, and what to look for before you switch.
Invoice Away closed on 15 June 2026. Paidnice is the alternative for scheduled invoice sends in Xero and QuickBooks: setup guide, timing controls and edge cases.
Denym Bird
15 May 2026 · 10 min read
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The eight best accounts receivable tools in 2026, ranked by revenue band and ledger: HighRadius, Paidnice, Upflow, Chaser, Quadient AR, Versapay, Invoiced and BILL, with prices and the limits of each.
Denym Bird
13 Aug 2026 · 16 min read
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Accounts receivable software automates a business’s invoicing, payment and credit management processes. It offers users a collection of tools they can use to manage their finances better.
Denym Bird
20 Sep 2022 · 5 min read
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The ten questions that actually separate accounts receivable tools in 2026: pricing metric, late fees, statements, sync latency, contract terms and exit cost, with what the answers look like across the field.
Denym Bird
14 Aug 2026 · 9 min read
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The six best Chaser alternatives in 2026, ranked: Upflow, Paidnice, Kolleno, ezyCollect, Satago and Credit Hound, with prices, ledger fit and the limits of each.
Denym Bird
20 Mar 2026 · 13 min read
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The five best Kolleno alternatives in 2026, ranked: Upflow, Paidnice, Chaser, ezyCollect and Satago, with prices, ledger fit and the limits of each.
Denym Bird
1 May 2026 · 11 min read
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The seven best Upflow alternatives in 2026, ranked: Chaser, Paidnice, Kolleno, Invoiced, ezyCollect, Satago and Credit Hound, with prices, ledger fit and what each one cannot do.
Denym Bird
28 Apr 2026 · 13 min read
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The five best ezyCollect alternatives in 2026, ranked: CreditorWatch Collect, Paidnice, Chaser, Upflow and Kolleno, with prices, ledger fit and the limits of each.
Denym Bird
12 May 2026 · 13 min read
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For CFOs of scaling B2B businesses, choosing an FRM system fills critical gaps left by basic accounting tools, enhancing accounts receivable through targeted reminders, automated workflows, and seamless integration. This guide highlights key selection criteria to help finance teams streamline collections, strengthen customer relationships, and ensure reliable cash flow as the business grows.
Denym Bird
4 Nov 2024 · 12 min read
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Running a credit control process that holds up, across one company or twenty.
Xero's own reminders cover about thirty days, then stop. How to tell you have outgrown them, and six credit control apps matched to the situation each suits.
Denym Bird
21 Aug 2026 · 18 min read
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Send Xero reminders from your own domain and push overdue alerts into Slack. Why domain authentication beats connecting a Gmail mailbox at volume.
Denym Bird
21 Aug 2026 · 9 min read
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Send Xero reminders from your own domain and push overdue alerts into Teams. Why domain authentication beats connecting an Outlook mailbox at volume.
Denym Bird
21 Aug 2026 · 10 min read
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Xero keeps every company as a separate organization, so a group ends up with a different credit control process in each one and no shared overdue view. Here is how to run a single consistent process across all your Xero companies while keeping each brand separate.
Denym Bird
26 Jun 2026 · 17 min read
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Chaser wins for UK businesses that need late fees and Bank of England interest inside the tool; Upflow wins for US-billing SaaS teams that manage by metric. Dated prices in GBP and USD, and why the two revenue caps are not the same measure.
Denym Bird
25 Aug 2026 · 14 min read
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Kolleno suits NetSuite reconciliation and Chaser suits Xero chasing: the real monthly minimums, seat counts, turnover bands and late fee rules, each in its own currency.
Denym Bird
25 Aug 2026 · 15 min read
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Kolleno wins on reconciliation, Upflow on reporting, and both gate on company size before price. 2026 prices, turnover floors and a third option under $10m.
Denym Bird
25 Aug 2026 · 13 min read
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Kolleno gates at $1m turnover and charges per seat. Chaser caps its £199 plan at £4m. Four tools compared on eligibility, real monthly cost and ledger.
Denym Bird
15 Sep 2026 · 19 min read
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UK entry prices run £20 a user to £199 a month. Five tools compared on invoices a month, users included, and whether each can charge statutory interest.
Denym Bird
11 Sep 2026 · 22 min read
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Stay on Statey if a statement is all you need. Move if you need it to chase or charge. Real prices, what you give up, and how to try each one.
Denym Bird
24 Aug 2026 · 17 min read
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Trial terms across six credit control tools, verified September 2026, from a 10-day clock to a free allowance with no expiry. Why a timed trial fights the AR cycle it is meant to test, and the settings to get right before real money is at stake.
Denym Bird
11 Sep 2026 · 6 min read
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Stripe retries a failed card for up to two months and then changes a status. Enterprise accounts on invoice terms, expired mandates and disputed usage charges sit outside every retry engine. Where the payment stack stops and automated credit control starts.
Denym Bird
11 Sep 2026 · 7 min read
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Most AR platforms assume a collections team exists to drive them. The realistic split when chasing is a sideline: what software absorbs, the exceptions that still need a person, and how to keep the whole thing visible in one weekly glance.
Denym Bird
11 Sep 2026 · 6 min read
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Turnover bands, per-user seats, quote-led tiers and fixed volume pricing, with September 2026 figures for Chaser, Kolleno, Upflow, Satago and Paidnice, what each model costs as you grow, and the questions to ask before a quote becomes a contract.
Denym Bird
11 Sep 2026 · 9 min read
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Xero's native reminders run one email schedule per organisation. A credit control app adds the other eleven jobs: groups, SMS, statements, fees, interest, plans, portal, escalation, domain sending, quote reminders, and reporting. The trigger that moves you across.
Denym Bird
8 Sep 2026 · 13 min read
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Credit control software for finance teams needs a customer owner, a shared send history and pause-on-promise. Chaser, Kolleno, Upflow and Paidnice scored.
Denym Bird
15 Sep 2026 · 11 min read
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Getting paid in recruitment: weekly payroll against 30-to-60-day terms, rebate disputes, and the credit control process that closes the gap.
Why recruitment invoices pile up and how to fix it: credit checks at vacancy stage, a six-point client gate, and a reminder cadence built for weekly billing.
Denym Bird
13 Aug 2026 · 13 min read
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Recruitment agencies pay temps weekly and wait 56 days to be paid. Size the funding gap with our calculator, reclaim eight free days, and cut the finance bill.
Denym Bird
13 Aug 2026 · 10 min read
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UK agencies can charge 8% a year over base plus £40 to £100 per invoice. When to charge, when to waive, and the rules in Australia, NZ, the US, and Canada.
Denym Bird
13 Aug 2026 · 12 min read
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A rebate clause is a refund, not a payment term. Three copy-paste clauses, drafting notes, and a dispute triage test that keep recruitment fees collectable.
Denym Bird
13 Aug 2026 · 12 min read
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The five best credit control tools for recruitment agencies in 2026, ranked: Chaser, Paidnice, Satago, ezyCollect, and Kolleno, with prices and the limits of each.
Denym Bird
13 Aug 2026 · 14 min read
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What you can legally charge for a late invoice, country by country and state by state.
Complete 2026 guide to maximum late fee laws by US state. Interactive map shows fee limits, grace periods, and compliance requirements. No max in 30+ states.
Denym Bird
23 Jul 2026 · 50 min read
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Calculate and apply legal late fees in Canada with our interactive calculator. Discover how to charge fixed penalties or interest at the bank rate plus 3%, understand provincial variations, and implement effective late payment strategies that comply with Canadian regulations.
Denym Bird
29 Jun 2026 · 11 min read
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Use our interactive calculator to determine fair late fees in South Africa. While there's no industry-specific cap, learn how to set reasonable charges under the Prescribed Rate of Interest Act, apply admin fees, and create legally enforceable payment terms.
Denym Bird
3 Jul 2026 · 11 min read
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Free late fee policy wording: an interactive clause generator, copy-paste templates for invoices, contracts and reminders, and what makes a late fee enforceable in 2026.
Denym Bird
3 Aug 2026 · 20 min read
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Learn what constitutes 'reasonable' late fees in New Zealand with our comprehensive guide and interactive calculator. Discover best practices for charging interest on overdue invoices, calculating fair rates, and implementing effective payment terms that comply with NZ regulations.
Denym Bird
13 Jul 2026 · 11 min read
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Singapore sets no legal cap on late fees. Use our interactive calculator to price interest and admin fees, and see what makes them enforceable.
Denym Bird
20 Jul 2026 · 10 min read
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Australia sets no statutory rate or cap for late fees on business invoices. Use the calculator, then learn how to put a rate in your terms and apply interest, fixed penalties and admin fees that hold up under Australian contract law.
Denym Bird
7 Jul 2026 · 12 min read
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How much can you charge for late fees? Typically 1% to 1.5% per month or a flat $25 to $50, but limits vary by state, country, and whether you bill a business or a tenant. Use the free late fee calculator.
Denym Bird
28 Jul 2026 · 24 min read
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California's AB 2991, effective January 1, 2026, updates Business and Professions Code §§ 25509 and 25509.1 to require wholesalers to initiate electronic funds transfers from retailers' accounts for alcoholic beverages by the 30th day after delivery. It also mandates 1% late fees starting on day 43 (with additional fees every 30 days) and prepayment for delinquent accounts to preserve tied-house restrictions.
Denym Bird
10 Aug 2026 · 5 min read
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Calculate statutory late payment charges instantly with our UK calculator. Apply the legal rate of 8% plus Bank of England base rate, plus fixed compensation fees of £40-£100. Discover how to enforce your rights under the Late Payment of Commercial Debts Act.
Denym Bird
22 Jun 2026 · 33 min read
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The Commercial Payments Bill caps UK payment terms at 60 days and makes 8% + base rate interest mandatory. What the new late payment law means for your business, and how to enforce your payment terms before it takes effect.
Denym Bird
13 Aug 2026 · 13 min read
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What to charge and who to charge it to: per invoice or on the balance, who gets a lighter rate, when to waive, and what to say when the charge lands.
Apply the late fee automatically, then waive it if the customer pays. When to waive, how to void or credit it in Xero and QuickBooks, and the email to send.
Denym Bird
8 Jul 2026 · 11 min read
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An invoice late fee charges each overdue invoice. Statement interest charges the whole balance. How to pick the right model for your ledger, with a calculator.
Denym Bird
1 Jul 2026 · 12 min read
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Charge different late fees to different customers. The three groups most businesses need, where to draw the line, and why the no-fee group must be explicit.
Denym Bird
15 Jul 2026 · 8 min read
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Four copy-paste emails for late payment charges: the warning, the charge, a reply to a refusal, the final notice, and the rule that keeps you credible.
Denym Bird
21 Jul 2026 · 10 min read
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How to actually add a late fee in Xero and QuickBooks, and how to make it apply itself.
Xero has no built-in way to add late payment fees or interest to invoices. This guide shows the two manual methods inside Xero, how much you can legally charge, and how to apply fees automatically with Paidnice the moment an invoice goes overdue.
Denym Bird
18 Jun 2026 · 10 min read
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New: Set Custom Starting Dates for Late Fee Calculations. This update gives you precise control over when Paidnice starts calculating late fees on overdue invoices - perfect for businesses transitioning from other systems or needing more flexibility with their late fee policies.
Denym Bird
12 May 2025 · 2 min read
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Did you know that Paidnice can accurately calculate your late payment interest charge using the Bank of England base rate?
Denym Bird
16 Jun 2026 · 14 min read
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Xero and QuickBooks statements cannot calculate interest. The workaround, why it goes stale within a week, and how to show an accurate figure at send.
Denym Bird
27 Jul 2026 · 8 min read
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UK statutory interest is simple and does not compound. Charging interest on interest is a contractual choice. What it adds, what your terms need to say.
Denym Bird
31 Jul 2026 · 11 min read
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UK statutory interest is outside the scope of VAT, not zero rated. Which income account they belong in, why they need their own invoice, and how to reconcile.
Denym Bird
7 Aug 2026 · 10 min read
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Work out what an overdue invoice is costing you, free. Which calculator to use for your market, and the four things no free tool will ever do for you.
Denym Bird
14 Aug 2026 · 11 min read
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The ladder from a friendly nudge to a final notice, with the templates and the timing for each rung.
Free letter of demand templates for unpaid invoices. Generate one in minutes, copy or download it in PDF or Word, and see what to include, when to send, and what to do next.
Denym Bird
18 Jun 2026 · 42 min read
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Streamline your accounts receivable process with our comprehensive guide to AR collections. Learn proven strategies, best practices, and how to leverage automation tools like Paidnice to improve cash flow and reduce DSO. Discover actionable tips to optimize your AR collections and boost your business's financial health.
Denym Bird
23 Jul 2024 · 10 min read
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A letter before action (LBA) template for UK businesses, plus the rules on notice periods, statutory interest, and what to do when an invoice stays unpaid.
Denym Bird
16 Jun 2026 · 15 min read
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Are you owed money in Australia? In this guide understand what laws your debt is governed by (in each state) and what recourse you have to collect your debt.
Denym Bird
31 Oct 2023 · 6 min read
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We're excited to introduce a new policy type that is available for all Paidnice users today. With an escalation policy, you can trigger new actions in your account when your criteria are met.
Denym Bird
22 Jan 2024 · 1 min read
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Four copy-paste collection letter templates sequenced by day, from first reminder to pre-escalation notice, each with late-fee wording and a clear when-to-send.
Denym Bird
23 Jun 2026 · 16 min read
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Learn how to optimize your accounts receivable process, from setting clear terms to managing debt collection, with insights from Paidnice and our friends iCollect. Improve your cash flow and reduce financial stress today.
Denym Bird
28 Jun 2024 · 8 min read
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A day-numbered invoice escalation ladder for accounts receivable: reminders by 30 days, statements and late fees by 60, a final demand and a decision by 90.
Denym Bird
2 Jul 2026 · 16 min read
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Xero and QuickBooks only repeat the same reminder. Here is how to escalate overdue invoices automatically, plus three copyable trigger recipes for AR teams.
Ashley Schroder
21 Jul 2026 · 15 min read
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Dunning is how you methodically collect overdue invoices through escalating reminders and fees. Get the stages, three sample emails, and how to automate it in Xero.
Denym Bird
7 Jul 2026 · 14 min read
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Aged debt is the pile of invoices that went overdue before your reminders were running. A 95-day policy never fires on an invoice that is already 110 days late, so the backlog needs a one-off sweep: tag the customers, send one statement, set a consequence, then let the live ladder handle everything new.
Ashley Schroder
11 Sep 2026 · 14 min read
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The 60 to 90 day rule, what must have happened before you hand an invoice over, and a dated ladder for the UK, Australia, New Zealand and the US, with the cost of waiting worked on a real invoice.
Denym Bird
6 Sep 2026 · 12 min read
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Your customer is ignoring invoice reminders. The escalation ladder for the next step, rung by rung and dated: verify, remind, phone, final notice with fees, letter of demand, then agency or court. Official sources for Australia, the UK, New Zealand and the US.
Denym Bird
10 Sep 2026 · 13 min read
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Step into the future of accounts receivable management with Paidnice’s new AI phone calls. This cutting-edge solution automates follow-ups on overdue invoices, ensuring faster payments and streamlined processes. Tailor the AI agent’s voice, schedule calls flexibly, and benefit from real-time conversation transcripts for actionable insights. Enhance efficiency, improve cash flow, and maintain positive customer relationships with this innovative approach.
Denym Bird
12 Jun 2024 · 1 min read
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Getting the chase email into the inbox rather than the spam folder, and knowing when to send it.
Free payment reminder email and letter templates for 2026, from a friendly pre-due nudge to a strong final demand letter. Copy, paste, and get overdue invoices paid.
Denym Bird
18 Jun 2026 · 22 min read
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![An image featuring a vintage red rotary dial telephone on the right side, with the handset lifted off and angled to suggest it's ready for use. The background is a solid teal color. On the left side, there's white text that reads "8 Call Scripts For Payment & Collection Reminders" and below in brackets "[FREE CALL SCRIPTS]". The overall design suggests a promotional or informational graphic related to telephone communication strategies in financial contexts.](/assets/wf/67c598f1ee8aa243f89da1b6_8_Effective_Call_Scripts_For_Payment_-_Collection_Reminders.avif)
Free collection call scripts for overdue invoices. Eight proven payment reminder and debt collection call scripts you can copy, download as a PDF or Word file, and use today.
Denym Bird
18 Jun 2026 · 22 min read
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Solve Xero invoices going to spam or not being received with Paidnice. Customize invoice emails, use your own domain, and add follow-up reminders to ensure your invoices reach customers' inboxes. Seamlessly integrate with Xero and take control of your accounts receivable process to get paid faster.
Denym Bird
12 May 2025 · 7 min read
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Learn how to send invoices from your own domain in Xero with Paidnice in 5 simple steps. Improve email deliverability, skip spam filters, and track engagement easily.
Denym Bird
21 Jan 2025 · 4 min read
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Xero doesn't offer built-in "payment received" email automation, but Paidnice fills this gap. Connect your Xero account, set up a payment trigger, customize your message, and let automation handle client appreciation. Start free, no coding required.
Denym Bird
10 Apr 2025 · 5 min read
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Xero can't skip weekends or pick a send time. Here's how to schedule weekday-only invoice reminders that go out at 9am, using Paidnice for Xero.
Denym Bird
7 May 2026 · 6 min read
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Should Xero invoice reminders go to all contacts in one email, or as separate emails? Here's the trade-off, and how to set the right pattern in Paidnice.
Denym Bird
15 Apr 2026 · 6 min read
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Xero shows overdue invoices in the aged receivables report but never alerts you the moment an account first goes overdue. Here is how to get an internal alert the instant it happens, routed to the right person, with an action attached.
Ashley Schroder
29 Jun 2026 · 13 min read
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Make automated collections feel human. Sender Profiles let you escalate reminders through different contacts as invoices become more overdue.
Denym Bird
18 Nov 2025 · 3 min read
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Xero can email customers before an invoice falls due: add a reminder stage set to "due in" a number of days. The exact setup, which invoices deserve a pre-due nudge, the wording that works, and the sender and routing limits a connected app removes.
Denym Bird
8 Sep 2026 · 7 min read
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Xero invoice reminders are up to five automatic emails on one organisation-wide schedule, free to switch on. How they work, and where they stop.
Denym Bird
2 Sep 2026 · 13 min read
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Xero sends one reminder schedule to everybody. Splitting it by group, region, balance and who actually pays the bill.
Xero runs one invoice reminder schedule for the whole organisation. Here is exactly what it can vary, what it cannot, how many people have asked Xero to change it, and the four things worth splitting your reminders on instead.
Denym Bird
17 Aug 2026 · 9 min read
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Xero contact groups sort your customers but invoice reminders never read them. Here is what a group actually controls, the bulk workaround, the 42-vote request Xero is still reviewing, and how to give each group its own reminder sequence.
Denym Bird
18 Aug 2026 · 9 min read
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Xero has no region filter on invoice reminders: one schedule, one set of timings, one sender, wherever the customer is. Here is why that misfires across time zones, what the law lets you say in each market, and how to route reminders by region.
Denym Bird
18 Aug 2026 · 10 min read
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Xero has exactly one balance setting for invoice reminders, it works on the invoice rather than the customer, and it only removes small amounts. Here is where that leaves your largest overdue accounts, and how to tier reminders by what is at stake.
Denym Bird
18 Aug 2026 · 9 min read
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When one finance manager sits behind several Xero customer records, Xero sends them a separate reminder for each. Here is why, the two different multiple-company problems people confuse, and how parent and child records roll it all into one.
Denym Bird
17 Aug 2026 · 10 min read
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No. Xero runs one reminder schedule per organisation and sends every reminder to the primary person plus anyone with Include in emails ticked. Here is the fix.
Denym Bird
3 Sep 2026 · 12 min read
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Tracking categories slice Xero's reports, but reminders, statements and late fees never read them. What the category can and cannot trigger, the contact-group bridge that makes the split actionable, and how Paidnice runs a collection workflow per segment.
Denym Bird
8 Sep 2026 · 6 min read
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Aged statements that get opened, sent on a schedule, with the overdue balance impossible to miss.
In this quick guide, learn how you can use Xero and Paidnice to set up automated customer statements. Manually creating and emailing statements every month can be time-consuming. Learn how Paidnice can automate this in 4 easy steps.
Denym Bird
17 Aug 2026 · 19 min read
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Learn how to add 30/60/90 day aging analysis to your Xero statements with Paidnice. Transform your accounts receivable, improve cash flow, and get paid faster with automated aging breakdowns.
Denym Bird
13 May 2025 · 6 min read
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Xero doesn't natively support parent-child customer hierarchies or consolidated statements. Paidnice can. Here's how to roll up child invoices to a parent customer and send one statement, without duplicating contacts in Xero.
Denym Bird
28 May 2026 · 6 min read
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Xero doesn't send statements by post. Paidnice does. Automate monthly customer statements to your office printer or a print-and-mail provider in minutes.
Denym Bird
20 Apr 2026 · 7 min read
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Xero can't schedule statements to the first weekday of the month. Here's how to set "Monthly (Weekdays)" so statements always land on a working day.
Denym Bird
3 Feb 2026 · 5 min read
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New from Paidnice: Automate and Schedule Activity Statements, a powerful new feature designed to give your customers comprehensive insights into their account history. This feature is now available for all Xero users, with QuickBooks Online support coming soon.
Denym Bird
8 May 2025 · 2 min read
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October brings a wave of new features to Paidnice, tailored to streamline your accounts receivable process. From automated customer statements and interest calculations to flexible due dates and weekday-only grace periods, discover how our latest updates make managing your invoicing easier than ever.
Denym Bird
25 Oct 2023 · 1 min read
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Today, we're excited to announce the launch of Multi-Entity Aged Receivables Reports – giving you instant visibility into who owes what, and for how long.
Denym Bird
2 Jun 2025 · 2 min read
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Offering instalments without quietly financing your customers for free.
Xero has no native installment feature. What works instead: part payments, deposits via Stripe, and payment plan apps. Steps, pitfalls, and the comparison.
Denym Bird
25 Mar 2026 · 10 min read
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A free payment plan agreement written for businesses offering installments to customers, not lenders. Clause-by-clause guide, schedule builder, autopay authority, and UK, US, AU and NZ notes.
Denym Bird
24 Jul 2026 · 15 min read
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Payment Plans are now live in Paidnice. Formalize installment agreements on any invoice, automate reminders for every payment, and keep Xero or QuickBooks updated, all without the spreadsheet.
Denym Bird
8 Apr 2026 · 3 min read
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How to offer payment plans to customers: when they work, when they backfire, how to structure deposits and installments, and how to automate the whole thing on Xero or QuickBooks.
Denym Bird
24 Jul 2026 · 14 min read
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When a payment plan beats escalation on an overdue invoice, the deposit and term numbers that make one stick, the scripts, the missed-installment protocol, and how to record it in Xero and QuickBooks.
Denym Bird
24 Jul 2026 · 12 min read
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Giving customers one link where they can see what they owe and pay it in a couple of clicks.
With Custom Payment Links, you can connect Paidnice to almost any payment provider that supports hosted checkout links. This gives your customers a seamless “Pay Now” button on invoices, customer portals, and emails – without the need for a direct API integration.
Denym Bird
26 Aug 2025 · 2 min read
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New: Now accept Partial Payments against your invoices via Stripe! This highly-requested capability gives your customers flexibility in how they pay, while ensuring you maintain control over your cash flow.
Denym Bird
9 May 2025 · 2 min read
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Xero has no customer payment portal. Customers get single invoice links, not one page of everything they owe. Here is how to add a real portal on Xero.
Ashley Schroder
26 Jun 2026 · 12 min read
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A customer payment portal is a secure page where clients see every open invoice, view statements, and pay several at once without emailing your team.
Denym Bird
19 Jun 2026 · 13 min read
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Writing terms that hold up, and the discounts and deadlines that change when you get paid.
12 free payment terms and conditions templates to copy, mix and match, or download as PDF and Word. Plus a payment terms generator, what to include, and examples for invoices, quotes, contracts and online stores.
Denym Bird
18 Jun 2026 · 23 min read
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Transform invoice payment terms from ignored fine print into your most powerful collection tool. Get proven templates, real-world examples, and automation strategies that eliminate excuses and accelerate payment cycles.
Denym Bird
25 Feb 2025 · 10 min read
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Learn how to automatically apply early payment discounts in Xero using Paidnice. Set up prompt payment discounts in minutes, accelerate cash flow, and save hours on manual AR tasks. Step-by-step guide included.
Denym Bird
30 Jun 2025 · 6 min read
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Early Payment Discount Terms and Conditions template. Copy and customize the template to streamline your invoicing process and enhance your business operations.
Denym Bird
2 Jun 2023 · 6 min read
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Early payment discounts are beneficial for both parties involved. The supplier gets paid sooner, which improves their cash flow, and the customer saves money on their purchase.
Denym Bird
26 Oct 2022 · 3 min read
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Xero has no progress-claim or retention feature. What its progress invoice and deposit request actually do, how to hold and release retention on the ledger, the SOPA clocks in NSW, Victoria, and Queensland, and how the retention invoice gets followed up when it falls due.
Denym Bird
4 Sep 2026 · 13 min read
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Getting the overdue picture out of Xero and in front of the people who act on it: which reports exist, where they stop, which customers are slipping, and how a team shares one view.
Xero's Aged Receivables report shows who owes what and for how long. It cannot show direction, days to pay, notes, or email itself. What to add, and how.
Denym Bird
3 Sep 2026 · 12 min read
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Xero's Aged Receivables report exports to Excel by hand and cannot be scheduled. What stays in Xero, what moves to Paidnice and what stays in Excel.
Denym Bird
3 Sep 2026 · 12 min read
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Xero shows each customer's overdue balance today, never the direction it is moving, and has no threshold alert. How to spot who is slipping and set one.
Denym Bird
3 Sep 2026 · 13 min read
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Xero charges no per-user fee and a Viewer can open the Aged Receivables report, but no role adds an owner, notes or alerts. How a team shares one overdue view.
Denym Bird
3 Sep 2026 · 13 min read
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Xero tracking categories can tag every invoice with a partner, department or region, then group the Aged Receivables report by that tag. The setup steps, the contact default that keeps it accurate, the limits Xero publishes, and where the report stops.
Denym Bird
8 Sep 2026 · 7 min read
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Getting paid on QuickBooks Online: what its own reminders and late fees do, and how to add payment plans, portals, statements and SMS.
QuickBooks Online sends up to three automatic email reminders per invoice, but only for invoices emailed after you switch the setting on. Step-by-step setup, the limits, and what to add when three emails are not enough.
Denym Bird
12 Sep 2026 · 11 min read
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Managing cash flow is crucial for any business, and one way to encourage timely payments is by implementing late fees. If you're a QuickBooks Online user, you might be wondering, "Can I add a late fee in QuickBooks Online?" The short answer is yes, but there are some limitations and considerations to keep in mind.
Denym Bird
29 Aug 2024 · 3 min read
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Here are two ways you can add finance charges in QuickBooks Online. Learn how to manually add charges or automate the process with Paidnice, streamlining your accounts receivable and improving cash flow.
Denym Bird
16 Jul 2024 · 5 min read
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QuickBooks UK lacks built-in late fee functionality, but Paidnice offers a seamless solution to automate late fees in compliance with UK regulations. Learn how to integrate Paidnice with QuickBooks UK.
Denym Bird
11 Jul 2024 · 3 min read
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QuickBooks Australia lacks built-in late fee functionality, but Paidnice fills this gap. Integrate Paidnice with QuickBooks to automate late fees, streamline accounts receivable, and improve cash flow effortlessly.
Denym Bird
10 Jul 2024 · 4 min read
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QuickBooks Canada lacks built-in late fee functionality, but Paidnice offers a solution. Learn how to easily integrate Paidnice with QuickBooks Canada to automate late fees, streamline accounts receivable, and improve cash flow for your business.
Denym Bird
12 Jul 2024 · 3 min read
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QuickBooks payment plan: QuickBooks Online has no built-in installment plans. What Affirm, recurring sales receipts, progress invoicing and Autopay do.
Denym Bird
11 Mar 2026 · 13 min read
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QuickBooks Online lets customers pay invoices online, but not from one standing portal. Here is what QBO's customer view does, what it can't, and how to add a real portal.
Ashley Schroder
30 Jun 2026 · 11 min read
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QuickBooks Online records early payment discounts by hand, not automatically. How to set up 2/10 net 30, when a discount beats a late fee, and how to automate it.
Ashley Schroder
24 Jul 2026 · 14 min read
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QuickBooks Online does not send SMS payment reminders natively; its automated reminders are email only. Here is how to text customers about invoices, step by step.
Ashley Schroder
17 Jul 2026 · 13 min read
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QuickBooks Online creates customer statements but stops at the PDF. If you need them posted, you're on your own: export, print, envelope, stamp, repeat. Paidnice integrates directly with QBO and routes statements to your printer or a print-and-mail service automatically. Here's the full walkthrough.
Denym Bird
13 Apr 2026 · 7 min read
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Are your QuickBooks emails disappearing into spam folders? Discover why this common issue occurs and learn how to ensure your invoices reach clients' inboxes, improving your cash flow and business communications.
Denym Bird
30 Aug 2024 · 3 min read
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A lot of AP portals only accept the invoice, not the attachments. Here's how to automatically consolidate QuickBooks Online invoices and supporting documents into a single PDF, without manually merging files.
Denym Bird
28 Apr 2026 · 7 min read
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QuickBooks Online emails estimates but never chases the ones that go quiet. Here is how to automate estimate follow-up reminders, with copy-paste templates.
Ashley Schroder
27 Jul 2026 · 14 min read
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Three ways to connect Claude to QuickBooks Online, what the Intuit MCP server exposes, and the receivables work a skill can run once connected. Includes what the QuickBooks connector can send that Xero cannot, and the token expiry nobody warns you about.
Denym Bird
6 Aug 2026 · 8 min read
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QuickBooks Online can attach a file to an invoice email, and users report the PDF attached setting dropping the file. What QuickBooks does with attachments today, how to put your own PDF on the invoice, and how to send that file on every reminder and portal download.
Denym Bird
15 Sep 2026 · 7 min read
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DSO, aging, bad debt and the numbers that tell you whether the collections process is working.
The complete list of financial controller KPIs: 30 metrics across cash flow, accounts receivable, the close, budget and profitability, each with its formula and benchmark. Download the free Excel KPI list.
Denym Bird
18 Jun 2026 · 27 min read
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Are late payments costing your business more than you realize? Discover 25 eye-opening stats that reveal the state of AR in 2026, and the strategies top companies are using to stay ahead.
Denym Bird
2 Sep 2026 · 20 min read
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The DSO formula explained: simple and countback methods with worked examples, what a good DSO looks like, and a free calculator to check yours.
Denym Bird
13 Aug 2026 · 18 min read
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Learn the best methods to analyze your accounts receivable, from basic spreadsheets to automated AR software like Paidnice. Discover key metrics to track, common pitfalls with manual tracking, and how AR automation improves cash flow and collection efficiency.
Denym Bird
25 Oct 2024 · 11 min read
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Discover what outstanding invoices really mean and why the distinction is costing your business thousands in hidden cash flow leaks. Learn the 7 proven strategies that transform unpaid invoices from financial liabilities into cash flow accelerators. Implement our payment behavior matrix to get paid faster without damaging valuable customer relationships.
Denym Bird
28 Feb 2025 · 9 min read
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An Aging Report is a crucial tool for tracking overdue invoices and managing cash flow by categorizing outstanding payments based on how long they’ve been overdue. Learn how to create and use aging reports to improve collections.
Denym Bird
11 Oct 2024 · 5 min read
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An accounts receivable aging report is a document that lists all outstanding invoices and shows how long each one has been unpaid. This report can be run for a specific time period, such as the past month or quarter, or it can show all outstanding invoices regardless of when they were issued.
Denym Bird
9 Nov 2022 · 4 min read
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Unlock the secret to better cash flow with these 5 essential accounts receivable KPIs. Start making data-driven decisions for your small business today!
Denym Bird
13 Sep 2023 · 6 min read
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Struggling with bad debt eating into your cash flow? Discover key strategies to calculate, track, and minimize bad debt. Keeping your business financially strong.
Denym Bird
14 Oct 2024 · 9 min read
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Getting paid when you sell goods on trade credit: the order gate, retention of title, debtor days and the interest you can actually charge.
Wholesale credit control fails at despatch, not at the invoice. The day 61 arithmetic on end of month terms, where the credit limit actually fires, a six-point account gate and a cadence built for statement trading.
Denym Bird
14 Aug 2026 · 15 min read
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The standard debtor days formula overstates a UK wholesaler's number by about 20%, because receivables are gross of VAT and revenue is not. The corrected formula, a calculator, and the benchmarks worth measuring against.
Denym Bird
14 Aug 2026 · 15 min read
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What a wholesaler can actually charge on an overdue invoice in four markets, and why one aged debtors report can carry two statutory interest rates at once.
Denym Bird
14 Aug 2026 · 17 min read
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How a Romalpa clause actually protects wholesale stock: the three clause types, why extended clauses are void unregistered, the Sandhu notice, model wording to copy, PPSR and UCC-1 rules across four markets, and why payment allocation on the sales ledger decides whether the claim survives.
Denym Bird
14 Aug 2026 · 23 min read
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The best credit control software for wholesalers in 2026, ranked: Chaser, Paidnice, Credit Hound, Satago and ezyCollect, with real entry prices and what each one actually enforces.
Denym Bird
14 Aug 2026 · 18 min read
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Credit control and accounts receivable built for managed service providers, from MSA clauses and billing accuracy to the day-by-day collections ladder.
The full MSP collections ladder, day by day from pre-due reminder to day-90 handoff, with all nine copy-paste email and call templates, the dispute track, and a suspension design you rarely need to use.
Denym Bird
8 Mar 2024 · 17 min read
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MSP billing models compared (per-user, per-device, tiered, all-you-can-eat), advance billing mechanics, and the accuracy failures behind most late payments. With numbers, not platitudes.
Denym Bird
23 Jul 2026 · 10 min read
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The MSP money stack has three layers: PSA billing, payment platforms, and accounts receivable enforcement on Xero or QuickBooks. What each layer does, and which one you are missing.
Denym Bird
23 Jul 2026 · 12 min read
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MSP credit control, or accounts receivable if you are in the US: payment terms, autopay, a day-by-day collections ladder, enforced late fees and the software stack. With templates, sourced benchmarks and a real MSP case study.
Denym Bird
23 Jul 2026 · 14 min read
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The MSP payment terms that get you paid: advance billing by revenue type, autopay as a condition of service, and enforceable late-fee clauses with statutory interest rules for the UK, US, Australia, Canada and New Zealand. With copy-paste MSA wording.
Denym Bird
23 Jul 2026 · 13 min read
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The best credit control and accounts receivable software for MSPs in 2026, ranked: ConnectBooster, Paidnice, FlexPoint, Alternative Payments and Chaser, with the limits of each.
Denym Bird
13 Aug 2026 · 17 min read
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When a text does what six emails could not, and how to send them without sounding like a debt collector.
Ten copy-paste SMS payment reminder templates in an escalating sequence, plus a US, UK, AU, and NZ compliance quick-table. Text templates that get invoices paid.
Denym Bird
10 Jul 2026 · 15 min read
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Xero sends email invoice reminders, not texts. Here is how to send SMS payment reminders from Xero data with an AR app, from US$0.10 per message.
Ashley Schroder
14 Jul 2026 · 13 min read
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Elevate your invoice reminders with Paidnice's latest feature - SMS Reminders! Harness the power of a 95% open rate and direct customers straight to their invoices, boosting your accounts receivable efficiency.
Denym Bird
14 Aug 2023 · 1 min read
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Getting Paidnice talking to the rest of your stack, so reminders and overdue notices land where your team already works.
Your PSA, job or billing system makes the invoice PDF, and Xero still emails its own template and attaches nothing to reminders. What Xero does with an attached file today, the two requests it has not built, and how to send your own PDF on every reminder, statement link and portal download.
Denym Bird
3 Sep 2026 · 12 min read
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ERP connectors send invoice data to Xero, and Xero rebuilds the document with its own template. How to put your ERP's invoice PDF on the Xero invoice and send it on every reminder, statement link and portal download.
Denym Bird
15 Sep 2026 · 7 min read
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Use Paidnice sender profiles to BCC overdue Xero reminders into HubSpot, Salesforce, Pipedrive or Microsoft Dynamics, so sales sees AR signal without checking Xero.
Denym Bird
10 Mar 2026 · 7 min read
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Discover how syncing Paidnice reminders into your CRM creates seamless collaboration between finance and sales teams. Complete guide to Xero HubSpot sync, Xero Pipedrive sync, and more.
Denym Bird
5 Dec 2025 · 8 min read
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Connecting Claude to Xero and QuickBooks: what an AI skill can read, what it can draft, and the point where it hands over to automation.
A Claude Skill is a reusable procedure your AI runs the same way every time. Here is what accountants are using them for on Xero and QuickBooks, the one rule that separates a useful skill from a dangerous one, and the three things skills still cannot do.
Denym Bird
6 Aug 2026 · 9 min read
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Three ways to connect Claude to Xero, what the Xero MCP server can and cannot do, and the receivables work a skill can run once the ledger is readable. Includes the limits nobody mentions: no send, per-contact aging, and 60 calls a minute.
Denym Bird
6 Aug 2026 · 9 min read
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The basics of running accounts receivable properly, for anyone building the process from scratch.
Struggling with late payments? Take the Paidnice 12-point AR Test to rate your accounts receivable process. Learn 12 key steps to improve cash flow and get paid faster.
Denym Bird
21 Aug 2024 · 6 min read
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Explore the ins and outs of Accounts Receivable in our comprehensive guide specifically tailored for small businesses. Discover how AR management can impact your cash flow, and learn effective strategies to optimize it, including leveraging technology and legal considerations.
Denym Bird
5 May 2023 · 15 min read
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Discover the significance of accounts receivable management in medical practices in our comprehensive guide. We explore how AR affects the financial health of a practice, unique challenges in the medical industry, and practical solutions to tackle them.
Denym Bird
12 May 2023 · 9 min read
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Accounts receivable management (ARM) is the process of managing accounts receivable to ensure outstanding invoices are collected in a timely manner, as well as identifying and avoiding unnecessary delays in payment.
Denym Bird
24 Jul 2024 · 5 min read
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Discover how accountant Jake McElwaine is helping to tackle the $1.1 billion late payment problem affecting Australian businesses with a proven AR process that combines early payment incentives, automated reminders, and strategic late fees. Learn the exact system that transformed his practice and how you can apply it to yours.
Denym Bird
5 Nov 2024 · 5 min read
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Cash flow management is an essential aspect of running any business — especially a small business. The tips in this article will help you better understand cash flow management and how it applies to your small business.
Denym Bird
16 Nov 2022 · 5 min read
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A ranked action list for UK businesses whose customers pay late: chase the day after due, charge the statutory 8% plus base rate and the fixed sum, then escalate. With a worked £ table.
Denym Bird
1 Sep 2026 · 14 min read
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Conversations with the people who chase invoices for a living, on the parts of the job nobody writes guides about.
"Having great clients isn't enough." Learn how Haley from My Two Cents turned her $60,000 payment problem into reliable cash flow, and the 3 non-negotiables she now swears by.
Denym Bird
22 Nov 2024 · 5 min read
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Amanda Morrison reveals the hidden emotional toll of chasing payments, comparing debt collection to "being rejected on a date constantly" and emphasizing that your business is only as successful as your AR systems. Her surprising advice? Use automation to handle the "crappy conversations" about money, so you can actually improve client relationships while getting paid faster.
Denym Bird
24 Jun 2025 · 4 min read
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Tired of awkward payment conversations? Learn why your fear of enforcing payment terms is costing you money, and how to transform your collection process with expert Lani Fogelberg.
Denym Bird
30 Jan 2025 · 4 min read
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New features, releases, awards and where to find the team next.
Paidnice's AI Credit Controller reads the replies to invoice follow-ups and prepares the next step for approval: re-routing, promises to pay, disputes, drafts and escalation. Early access is open now to businesses and practices on Xero.
Denym Bird
14 Sep 2026 · 3 min read
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Businesses running Paidnice have reached $1 billion collected on time across more than 1 million invoices since 2022, and Xero has named Paidnice New Zealand Small Business App of the Year 2026.
Denym Bird
31 Aug 2026 · 4 min read
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Paidnice has won New Zealand Small Business App of the Year at the Xero Global App Awards 2026, after being named a finalist in four categories: Innovation App of the Year, and Small Business App of the Year in the UK, the US, and New Zealand.
Denym Bird
20 Aug 2026 · 6 min read
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Paidnice is a finalist for Innovation App of the Year in the Xero Global App Awards 2026, and for Small Business App of the Year in the UK, the US, and New Zealand. Winners are announced later in August.
Denym Bird
13 Aug 2026 · 8 min read
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The Coachella of accounting is back. Paidnice returns to Xerocon London on 8 and 9 July 2026 as Xero's 2025 Global Small Business App of the Year.
Denym Bird
23 Jun 2026 · 7 min read
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We're thrilled to announce that Paidnice has been honored with two major awards at the Xero Global App Awards 2025.
Denym Bird
21 Nov 2025 · 3 min read
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Paidnice named finalist in 4 categories at the Xero Global App Awards 2025, including People's Choice Award. Recognized globally for helping businesses get paid faster.
Denym Bird
28 Oct 2025 · 3 min read
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Are you an accounting or bookkeeping firm looking to offer additional value to your clients while growing your own revenue? Look no further than the Paidnice Partner Program. Become an expert in using Paidnice, an accounts receivable automation tool, and offer it as a service to your clients as a way to increase your own revenue and positive client outcomes.
Denym Bird
15 Jul 2025 · 2 min read
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Here is what's new with Paidnice this month.
Ashley Schroder
13 Mar 2025 · 2 min read
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We’re wrapping up the year with exciting updates to Paidnice that give you even more flexibility about how you control and rein in your accounts receivable going into 2025, here's what's new.
Denym Bird
18 Dec 2024 · 2 min read
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New update to Paidnice: From adding notes to invoices to assigning escalations and syncing actions across your team, these new features streamline cash flow management like never before.
Denym Bird
24 Oct 2024 · 3 min read
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Paidnice has been selected to participate in the new Xero Developer Growth Pilot Program, marking a significant milestone in our partnership with Xero. This initiative will provide increased promotion and support, allowing us to showcase how our automated accounts receivable solution enhances cash flow security for businesses within the Xero ecosystem.
Denym Bird
20 Sep 2024 · 2 min read
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Boost your sales with Paidnice's new Automated Quote Reminders for Xero and QuickBooks. Never miss a quote expiry again, save time, and increase conversion rates. Try our easy-to-use feature and streamline your quote follow-up process today!
Denym Bird
24 Jul 2024 · 2 min read
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Paidnice co-founder Ashley Schroder to share accounts receivable automation tips with NZQBA Auckland. Learn how bookkeepers can streamline processes, improve cash flow, and offer higher-value services using Paidnice's innovative features.
Denym Bird
15 Jul 2024 · 1 min read
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We're hitting the road across New Zealand for the Xero Roadshows in Christchurch, Hamilton and Auckland! Book in a time to meet the team!
Denym Bird
8 Jul 2024 · 1 min read
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Fresh from Xerocon London, the Paidnice team is excited to unveil our July updates.
Denym Bird
1 Jul 2024 · 2 min read
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Today, we're excited to announce the first of our new direct payment integrations with Pinch. With direct payment integrations, you will be able to directly collect payments via Paidnice initiated actions, such as email reminders, sms messages, customer statements and much more.
Denym Bird
27 Mar 2024 · 3 min read
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This month we launch credit checks and reports direct from the world's biggest credit bureaus. QuickBooks online integration, enhanced customer statements and much more.
Denym Bird
5 Dec 2023 · 1 min read
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Never Forget an Invoice Payment Again! Have all of your invoice due dates appear on your calendar.
Denym Bird
28 Aug 2023 · 2 min read
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Paidnice is thrilled to be named Xero's Featured App of the Month, a recognition that speaks to our strong commitment to the Xero ecosystem.
Denym Bird
22 Aug 2023 · 2 min read
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We are thrilled to announce the rebranding of Latechaser to Paidnice. Learn more about why we've changed our name.
Denym Bird
12 Apr 2023 · 3 min read
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