The accounts receivable hub by Paidnice

Tested guides, our own customer data and plain answers on getting paid on Xero and QuickBooks. 264 guides, written and reviewed by the Paidnice founders.

Most popular

Accounts receivable for Xero

Reminders, statements, reporting and late fees, set up inside Xero.

Accounts receivable automation for Xero See all guides
Automatic Xero statement run: outstanding statements to customers with a balance, and the next run scheduled

Solved: How to Automatically Send Statements in Xero

Sending Xero statements
Denym Bird16 Oct 2026
Payment plan on one Xero invoice: three weekly $500 installments with autopay, the first one paid

How to set up a payment plan in Xero (2026 guide)

Xero late fees and payments
Denym Bird22 Oct 2026
Claude and Xero logos beside the three routes: the read-only Xero connector, the Xero MCP server and a CSV export

Claude Skills for Xero: how to connect, and what it can do once it is there

Xero integrations and AI
Denym Bird19 Oct 2026
Late fees added in Xero: UK fixed sums of £70, £40 and £40 on three overdue invoices, £150 in total

How to add late payment fees to invoices in Xero in 2026

Xero late fees and payments
Denym Bird2 Oct 2026

Accounts receivable for QuickBooks

What QuickBooks Online does on its own, and what to add.

Accounts receivable automation for QuickBooks See all guides
Claude and QuickBooks logos beside three routes: the connector, the Intuit MCP server with 145 tools, and a CSV export

Claude Skills for QuickBooks Online: how to connect, and what it can do

QuickBooks integrations and apps
Denym Bird19 Oct 2026
Payment plan on invoice INV-1042: three installments of $1,200, the first paid, with autopay on

QuickBooks payment plans: how to set one up (2026)

QuickBooks late fees and payments
Denym Bird22 Oct 2026
Invoice on 2/10 net 30 terms with a 2% early payment discount taken off for paying within 10 days

How to set up early payment discounts in QuickBooks Online

QuickBooks late fees and payments
Ashley Schroder28 Sep 2026
QuickBooks estimate follow-up: a check-in on day 3, a nudge on day 7 and a final note before expiry

How to send quote and estimate follow-up reminders from QuickBooks

QuickBooks reminders and statements
Ashley Schroder28 Sep 2026

Collections, disputes and templates

The ladder from a friendly nudge to a final notice, with the words for each step.

Escalations See all guides
Payment reminder email with the invoice number and due date in the subject line and a Pay button

12 Overdue Payment Reminder Emails & Letters Templates That Work

Reminder templates and scripts
Denym Bird15 Oct 2026
Overdue invoice with a letter of demand sent, a 14 day deadline and legal action as the next step

Letter of Demand Template: Free Examples + How to Write One (2026)

Collections and escalation
Denym Bird28 Sep 2026
Collection call log: the invoice confirmed, the reason for the delay, and an agreed payment date

8 Proven Payment Reminder and Collection Call Scripts

Reminder templates and scripts
Denym Bird19 Oct 2026
UK letter before action: 14 days to pay, statutory interest at base rate plus 8%, fixed compensation of £40, £70 or £100

Letter before action: template and rules for UK businesses

Collections and escalation
Denym Bird16 Oct 2026

Late fees

What you can charge in each country, how to word it, and how to apply it.

Late fees See all guides
Late fee laws by state: a map of the USA in the stars and stripes, with the headline Max late fee in all 50 states and a 2026 update badge.

Maximum Late Fee Laws by State - 2026 Update

Late fees by region
Denym Bird21 Oct 2026
Late fee clause: 1.5% a month on any balance unpaid 30 days after the due date

Late Fee Policy Wording: Templates & Examples You Can Use (2026)

Late fee policy
Denym Bird28 Sep 2026
Canadian late fee rules: your agreed rate, 5% a year under the Interest Act, and the 35% APR criminal rate

How Much Can I Charge For Late Fees In Canada?

Late fees by region
Denym Bird28 Sep 2026
Typical late fees: 1% to 2% a month, a flat $25 to $50, and the UK statutory 8% plus base rate

How Much Can I Charge for Late Fees? Limits, Examples and a Free Calculator

Late fees by region
Denym Bird28 Sep 2026

Pricing and alternatives

What each accounts receivable tool costs, and which one fits your size.

Accounts receivable software See all guides
Chaser vs Upflow logos: Chaser computes late fees and Bank of England interest, Upflow leaves both to the ERP

Chaser vs Upflow (2026): pricing, late fees and fit

Competitor pricing and alternatives
Denym Bird19 Oct 2026
AR CRM record for Sam Lee at Northline Ltd: credit score 78, a reminder, a promise to pay and a note

Accounts receivable CRM: what it is and how to evaluate one

AR tools compared
Denym Bird19 Oct 2026
Best AR software by revenue band: Paidnice up to $50m a year, HighRadius for enterprise, Upflow for mid-market

Best accounts receivable software (2026): 8 tools by revenue band and ledger

AR tools compared
Denym Bird21 Oct 2026
Scheduled invoice sends: an invoice sent on its issue date, a reminder 3 days before due, then paid

Invoice Away Alternative: Schedule invoice sends for Xero

Competitor pricing and alternatives
Denym Bird19 Oct 2026

Credit control by industry

Running credit control for ERPs, MSPs, wholesalers and recruitment agencies.

Credit control software See all guides
MSP billing stack: PSA billing, then a payment platform, then AR enforcement with reminders and late fees

MSP billing software: the three layers and what each one costs

Getting paid as an MSP
Denym Bird15 Oct 2026
MSP invoice for March managed services, issued 25 February and due 1 March, billed in advance

MSP payment terms: the MSA clauses and late-fee rules that get you paid

Getting paid as an MSP
Denym Bird28 Sep 2026
A £12,000 invoice with a £200 rate query taken out of the late fee policy while the rest of the statement keeps collecting

Rebate clauses and disputed fees in recruitment: how to stop them wrecking your ledger

Credit control for recruitment agencies
Denym Bird28 Sep 2026
A disputed £6,200 deduction taken out of reminders and interest while the rest of the account keeps collecting

Romalpa clauses, deductions and disputes: protecting goods you have already shipped

Credit control for wholesalers
Denym Bird28 Sep 2026

Payment terms and plans

Terms, discounts, payment plans and portals that get invoices paid sooner.

Payment plans See all guides
Invoice terms card: Net 30 payment terms, a 50% deposit and a $25 late fee

Payment Terms and Conditions Templates: 12 Free Examples (2026)

Payment terms
Denym Bird28 Sep 2026
Invoice payment terms: Net 30, 2/10 Net 30 and due on receipt, with what each one means

Examples of payment terms on invoices: what to write and when to use each

Payment terms
Denym Bird16 Oct 2026
Payment plan agreement schedule: a 20% to 30% deposit, $1,575 on the 1st of each month, and an autopay authority

Payment plan agreement template for businesses

Payment plans
Denym Bird28 Sep 2026
Pay in full or Pay other amount on an $8,000.00 invoice: $4,000.00 paid, with a 50% minimum

How to accept partial payments on invoices with Stripe

Payment portals
Denym Bird28 Sep 2026

Credit management

Who gets credit, how much, and when to stop: applications, limits, holds and policies, judged by how each customer pays you.

Customer credit scoring See all guides
A credit check on every application: a credit application card with company information, trade references and a signed credit check authorization

Credit application form for business customers (free template)

Credit management
Denym Bird22 Oct 2026
Put an account on hold: a Stop credit escalation card for Kestrel Labs with a 16 High risk score, the oldest invoice 31 days overdue, assigned to Jo Park

What is a credit hold? When to put a business customer on hold

Credit management
Denym Bird22 Oct 2026
Turn the policy into rules: a credit policy rules card with Terms, Reminders, Late fees and Credit limits switched on

Credit policy template for small businesses (free download)

Credit management
Denym Bird22 Oct 2026
Five Cs from your own ledger: a customer card reading Character 78 Good, Capacity $2,500 of $7,500, Collateral guarantee signed

The 5 Cs of credit for business customers

Credit management
Denym Bird22 Oct 2026

Metrics, data and AI

DSO, aging and our own customer data, plus what AI does on the ledger.

AR reporting See all guides
Claude logo beside a skill card: instructions written once, a script that does the arithmetic, where it runs

Claude Skills for accountants: what they actually do with your ledger

AI for accountants
Denym Bird19 Oct 2026
Controller KPI card: days to close 5 or less, operating cash flow ratio above 1.0, DSO within 1.5 times terms

Controller KPIs: 30 Financial Controller Metrics to Track (+ Excel List)

AR metrics and statistics
Denym Bird28 Sep 2026
DSO formula worked through: $50,000 of receivables over $200,000 of credit sales in 30 days is 7.5 days

DSO Formula: How to Calculate Days Sales Outstanding

AR metrics and statistics
Denym Bird28 Sep 2026
Two unpaid invoices: one outstanding and not yet due, one overdue because its due date has passed

Outstanding Invoices: Definition & 7 Strategies to Collect on Them

AR foundations
Denym Bird28 Sep 2026

All guides

Payment plan splitting a $6,000 invoice into three $2,000 installments, the first paid and two charged to a saved card

Best accounts receivable software with payment plans (2026)

AR tools compared
Denym Bird22 Oct 2026
Log every call on the invoice: a calls card for invoice 1042 with three dated calls to Sam Lee marked Promised, Voicemail left and Needs callback

Call log template for overdue invoices (free download)

Collections and escalation
Denym Bird22 Oct 2026
Say one line before recording: a call screen for Sam Lee showing the recording notice, the consent line to say, and a Call button

Can you record a call with a customer? Consent rules for business calls

Collections and escalation
Denym Bird22 Oct 2026
Chaser logo on a white tile between an overdue invoice and a flying envelope with a stack of paid coins

Chaser alternatives (2026): 6 tools compared on price and fit

Competitor pricing and alternatives
Denym Bird22 Oct 2026
A credit check on every application: a credit application card with company information, trade references and a signed credit check authorization

Credit application form for business customers (free template)

Credit management
Denym Bird22 Oct 2026
Turn the policy into rules: a credit policy rules card with Terms, Reminders, Late fees and Credit limits switched on

Credit policy template for small businesses (free download)

Credit management
Denym Bird22 Oct 2026
Sage Accounting logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Dunning and collections software for Sage Accounting (2026)

Credit control for ERPs
Denym Bird22 Oct 2026
Sage Intacct logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Dunning and collections software for Sage Intacct (2026)

Credit control for ERPs
Denym Bird22 Oct 2026
UK statutory late fees: interest at 8% over base rate, a fixed £40, £70 or £100 per invoice, and no clause needed

How Much Can I Charge For Late Payment Fees In The UK?

Late fees by region
Denym Bird22 Oct 2026
Customer payment portal for Northline Ltd: $4,820.00 owing across open invoices, with three ticked to pay

How to give your customers a payment portal in Xero

Xero late fees and payments
Ashley Schroder22 Oct 2026
Payment plan on a $12,000 invoice: a $3,000 deposit paid, then $1,500 a month on autopay

How to offer payment plans to customers without financing your clients for free

Payment plans
Denym Bird22 Oct 2026
Set a limit per customer: a credit limit card with $7,000 monthly invoicing, 30-day terms and a suggested limit of $9,000

How to set a credit limit for a customer

Credit management
Denym Bird22 Oct 2026
Payment plan on one Xero invoice: three weekly $500 installments with autopay, the first one paid

How to set up a payment plan in Xero (2026 guide)

Xero late fees and payments
Denym Bird22 Oct 2026
Overdue marina slip invoice for Sam Lee with the grace period ended and a $60.00 late fee added

Marina late fee automation for Xero and QuickBooks

Applying late fees
Denym Bird22 Oct 2026
Invoice notes in Paidnice: a note on INV-1042, an escalation assigned to Jo Park, and the note synced to Xero

New: Add notes and call notes, assign escalations and much more

Product updates
Denym Bird22 Oct 2026
Payment plan on invoice INV-1042: three installments of $1,200, the first paid, with autopay on

QuickBooks payment plans: how to set one up (2026)

QuickBooks late fees and payments
Denym Bird22 Oct 2026
Five Cs from your own ledger: a customer card reading Character 78 Good, Capacity $2,500 of $7,500, Collateral guarantee signed

The 5 Cs of credit for business customers

Credit management
Denym Bird22 Oct 2026
UK late payment law: 8% over base rate and £40 to £100 under the 1998 Act; the Commercial Payments Bill is not yet law

UK late payment law: the 1998 Act now and the Commercial Payments Bill

Late fees by region
Denym Bird22 Oct 2026
Upflow logo on a white tile between an overdue invoice and a flying envelope with a stack of paid coins

Upflow alternatives (2026): 8 AR automation tools compared on price

Competitor pricing and alternatives
Denym Bird22 Oct 2026
Four voicemails, one per stage: a card listing Friendly reminder, Follow-up, Firm reminder and Final notice by days overdue

Voicemail script for an unpaid invoice (4 scripts by stage)

Collections and escalation
Denym Bird22 Oct 2026
Put an account on hold: a Stop credit escalation card for Kestrel Labs with a 16 High risk score, the oldest invoice 31 days overdue, assigned to Jo Park

What is a credit hold? When to put a business customer on hold

Credit management
Denym Bird22 Oct 2026
Deliver now, get paid later: an invoice card for Northline Ltd delivered Oct 1 on Net 30 terms, $2,480 due Oct 31

What is trade credit? A supplier's guide

Credit management
Denym Bird22 Oct 2026
Xero online statement listing three open invoices for Northline Ltd, $4,200.00 in total, with a Review and pay button

Xero invoicing questions answered: statements, online invoices and payments

Xero late fees and payments
Ashley Schroder22 Oct 2026
AR statistics tiles: 7 in 10 US firms paid late, 59% with invoices 30+ days overdue, 29.3 days to get paid

25 Accounts Receivable Statistics shaping AR in 2026

AR metrics and statistics
Denym Bird21 Oct 2026
Best AR software by revenue band: Paidnice up to $50m a year, HighRadius for enterprise, Upflow for mid-market

Best accounts receivable software (2026): 8 tools by revenue band and ledger

AR tools compared
Denym Bird21 Oct 2026
Ask for payment over the phone: a call logged in Paidnice saying Sam will pay $2,480.00 by Friday, Oct 30, with the transcript below

How to ask for payment over the phone (what to say, word for word)

Collections and escalation
Denym Bird21 Oct 2026
Late fee laws by state: a map of the USA in the stars and stripes, with the headline Max late fee in all 50 states and a 2026 update badge.

Maximum Late Fee Laws by State - 2026 Update

Late fees by region
Denym Bird21 Oct 2026
Days paid past terms: 14.3 with no automation, 8.3 with reminders, 3.3 with reminders and a late fee

How to reduce DSO: 4 actions, measured on our customer data

AR metrics and statistics
Denym Bird20 Oct 2026
Native credit scores: 100 Excellent for an early payer, 78 Good, and 16 High risk for a customer 45 days late

New: native credit checks for every customer

Product updates
Denym Bird20 Oct 2026
Collection call log: the invoice confirmed, the reason for the delay, and an agreed payment date

8 Proven Payment Reminder and Collection Call Scripts

Reminder templates and scripts
Denym Bird19 Oct 2026
Xero logo beside AR jobs: up to 5 reminder emails in Xero, while late fees and payment plans need an app

Accounts receivable automation for Xero: 12 jobs, 6 apps

Xero apps compared
Denym Bird19 Oct 2026
AR CRM record for Sam Lee at Northline Ltd: credit score 78, a reminder, a promise to pay and a note

Accounts receivable CRM: what it is and how to evaluate one

AR tools compared
Denym Bird19 Oct 2026
Irish late payment rules: ECB rate plus 8% interest, €40 to €100 compensation per invoice, 30 day default terms

Accounts receivable software in Ireland: 6 compared (2026)

AR tools compared
Denym Bird19 Oct 2026
QuickBooks logo beside its built-in limits: 3 automatic reminders per invoice and late fees that stop after 6 months

Best accounts receivable software for QuickBooks (2026)

QuickBooks integrations and apps
Denym Bird19 Oct 2026
Credit control tools for accountants by client ledger: Paidnice for Xero and QuickBooks, Credit Hound for Sage, Chaser

Best credit control software for accountants

Credit control tools compared
Denym Bird19 Oct 2026
MSP credit control tools by best fit: Paidnice for late fees under any PSA, Alternative Payments, ConnectBooster

Best credit control software for MSPs (2026)

Getting paid as an MSP
Denym Bird19 Oct 2026
Credit control tools for recruitment agencies: Paidnice for temp and perm desks, Chaser and Satago with their best fit

Best credit control software for recruitment agencies

Credit control for recruitment agencies
Denym Bird19 Oct 2026
Wholesale credit control by fit: Paidnice for Xero or QuickBooks, Chaser past £4m turnover, Satago for Sage 50

Best credit control software for wholesalers (2026)

Credit control for wholesalers
Denym Bird19 Oct 2026
ezyCollect logo on a white tile between an overdue invoice and a flying envelope with a stack of paid coins

Best ezyCollect alternatives (2026): 5 tools compared

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Xero logo beside what each chasing tool does after reminder five: Paidnice and Chaser add fees, Credit Hound stops

Best invoice chasing software for Xero

Xero apps compared
Denym Bird19 Oct 2026
AI drafts, you approve: a customer reply, the payment date Paidnice read from it, and a drafted answer to approve

Can AI do accounts receivable? What it handles

AI for accountants
Denym Bird19 Oct 2026
QuickBooks Online reminders: three per invoice, up to 90 days either side, and invoices already sent not covered

Can QuickBooks Online chase overdue invoices automatically? (2026)

QuickBooks reminders and statements
Denym Bird19 Oct 2026
Xero invoice reminders card: up to 5 reminders, 3 set up by default, and only an on or off switch per customer

Can Xero send different invoice reminders to different customers?

Xero reminder routing
Denym Bird19 Oct 2026
Chaser logo next to its monthly prices: Compact $259, Core $779, Complete $1,169

Chaser pricing (2026): from $259 (£199) a month, by turnover band

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Chaser vs Kolleno logos beside entry prices a month: Chaser from $259 by turnover band, Kolleno from $650 per user

Chaser vs Kolleno (2026): real monthly cost, size fit and late fees

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Chaser vs Upflow logos: Chaser computes late fees and Bank of England interest, Upflow leaves both to the ERP

Chaser vs Upflow (2026): pricing, late fees and fit

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Claude logo beside a skill card: instructions written once, a script that does the arithmetic, where it runs

Claude Skills for accountants: what they actually do with your ledger

AI for accountants
Denym Bird19 Oct 2026
Claude and QuickBooks logos beside three routes: the connector, the Intuit MCP server with 145 tools, and a CSV export

Claude Skills for QuickBooks Online: how to connect, and what it can do

QuickBooks integrations and apps
Denym Bird19 Oct 2026
Claude and Xero logos beside the three routes: the read-only Xero connector, the Xero MCP server and a CSV export

Claude Skills for Xero: how to connect, and what it can do once it is there

Xero integrations and AI
Denym Bird19 Oct 2026
Two Xero companies in one Paidnice overdue view, each with its own sender and late fee rules

Credit control across multiple Xero companies

Xero reporting and credit control
Denym Bird19 Oct 2026
Acumatica logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Credit control and collections software for Acumatica (2026)

Credit control for ERPs
Denym Bird19 Oct 2026
NetSuite, Sage and MYOB logos on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Credit control and collections software for ERPs (2026)

Credit control for ERPs
Denym Bird19 Oct 2026
NetSuite logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Credit control and collections software for NetSuite (2026)

Credit control for ERPs
Denym Bird19 Oct 2026
Odoo logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Credit control and collections software for Odoo (2026)

Credit control for ERPs
Denym Bird19 Oct 2026
SAP logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Credit control and collections software for SAP Business One (2026)

Credit control for ERPs
Denym Bird19 Oct 2026
Credit control pricing compared: Paidnice by invoice volume, Chaser $259 a month by turnover, Kolleno $650 per user

Credit control software compared by turnover, seats and cost

Credit control tools compared
Denym Bird19 Oct 2026
Business Central logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Credit control software for Business Central (2026)

Credit control for ERPs
Denym Bird19 Oct 2026
Paidnice account owners: each customer has one named owner on the finance team, with unlimited users on Pro

Credit control software for finance teams: how to choose

Credit control tools compared
Denym Bird19 Oct 2026
Startup reminder cadence: an email on day 1, an SMS on day 14 and a task to a named person on day 28

Credit control software for startups: what to set up at each stage

Credit control tools compared
Denym Bird19 Oct 2026
Slack logo beside the #credit-control alert feed: an overdue invoice, a reminder from your own domain, paid in Xero

Credit control software for Xero, Gmail and Slack (2026)

Xero apps compared
Denym Bird19 Oct 2026
Xero logo beside what each tool is priced on: Paidnice by invoice volume, Chaser by revenue, Xero's reminders included

Credit control software for Xero: 6 tools compared (2026)

Xero apps compared
Denym Bird19 Oct 2026
Free trials compared: Paidnice has no clock and 20 free actions, Chaser 10 days, Satago 14 days

Credit control software free trials: who offers one and what to test

Credit control tools compared
Denym Bird19 Oct 2026
Credit control pricing: Paidnice by invoice volume, Satago from £45 a month on fixed tiers, Chaser £199 by turnover band

Credit control software pricing 2026: from £45 a month

Credit control tools compared
Denym Bird19 Oct 2026
When a Creditsafe credit check runs: on a new customer, on request, or through monitoring

Credit control software that integrates with Creditsafe

Credit control tools compared
Denym Bird19 Oct 2026
Paidnice late fee policy for UK statutory interest: base rate plus 8% and a £40, £70 or £100 fixed sum

Credit control software UK: the best picks for small businesses (2026 prices)

Credit control tools compared
Denym Bird19 Oct 2026
When to leave the spreadsheet: 2 to 3 hours of chasing a week, 30 to 50 invoices a month, UK interest at 8% + base rate

Credit control software vs a manual process: when a spreadsheet stops working

Credit control tools compared
Denym Bird19 Oct 2026
MYOB logo on a white tile between an overdue invoice, a flying envelope and a stack of paid coins

Debtor management software for MYOB Acumatica (2026)

Credit control for ERPs
Denym Bird19 Oct 2026
What debtor management software adds past Xero reminders: late fees, statements and escalation

Debtor management software in Australia: 6 compared (2026)

Debtor management by country
Denym Bird19 Oct 2026
What debtor management software adds in New Zealand: reminders, statements and payment plans

Debtor management software in NZ: 6 tools compared (2026)

Debtor management by country
Denym Bird19 Oct 2026
A South African age analysis in rand, with a reminder at 30 days and interest at 60 days and over

Debtor management software in South Africa: 5 compared (2026)

Debtor management by country
Denym Bird19 Oct 2026
ezyCollect logo next to its last published prices: A$275, A$950 and A$2,350 a month

ezyCollect pricing: last published A$275 to A$2,350 a month plus setup, and five alternatives

Competitor pricing and alternatives
Denym Bird19 Oct 2026
FRM centres on the customer record, AR automation on the overdue invoice; up to 150 invoices a month, start with automation

Financial relationship management vs accounts receivable automation: which one do you need?

AR tools compared
Denym Bird19 Oct 2026
Sender ladder: accounts@ on the due date, a credit controller at 7 to 14 days, a director at 21 days and later

How do you send sterner invoice reminders to your most overdue customers in Xero?

Xero reminder routing
Denym Bird19 Oct 2026
Days to pay suppliers: large UK companies 31 days median, slowest quarter 43+, large Australian businesses 25 days

How to check a customer's payment record (UK, AU, US)

Credit control
Denym Bird19 Oct 2026
Escalation trigger: at 45 days overdue Paidnice drafts a final notice and holds it for a person to approve

How to escalate overdue invoices automatically in Xero and QuickBooks

Collections and escalation
Ashley Schroder19 Oct 2026
Collection call made from Paidnice on a 21 day overdue invoice: $2,480.00 agreed for Oct 10, transcript saved

How to make collection calls, with a transcript of every call

Collections and escalation
Denym Bird19 Oct 2026
Paidnice reminder policy set to Weekdays with an Action Time of 09:00, so reminders skip Saturday and Sunday

How to skip Xero invoice reminders on the weekend (and send them at 9am instead)

Xero reminders and deliverability
Denym Bird19 Oct 2026
Scheduled invoice sends: an invoice sent on its issue date, a reminder 3 days before due, then paid

Invoice Away Alternative: Schedule invoice sends for Xero

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Kolleno logo on a white tile between an overdue invoice and a flying envelope with a stack of paid coins

Kolleno alternatives (2026): 5 tools compared on price and fit

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Kolleno logo next to its prices: BusinessPay $650 and Business Plus $1,245 per user a month

Kolleno pricing and alternatives for teams of 3, 5 and 10 users

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Kolleno vs Upflow logos beside entry prices a month: Kolleno from $650 per user, Upflow Starter $333, quote only

Kolleno vs Upflow (2026): costs, size bands and fit

Competitor pricing and alternatives
Denym Bird19 Oct 2026
The Claude and ChatGPT logos on two tiles, joined by a plus sign

Paidnice launches its MCP server, the receivables layer of your AI stack on Xero

Product updates
Denym Bird19 Oct 2026
A QuickBooks customer after the reminder: the reminder sent, the reply read and an answer waiting for approval

QuickBooks AI agent: what it does on overdue invoices

QuickBooks reminders and statements
Denym Bird19 Oct 2026
Satago logo on a white tile between an overdue invoice and a flying envelope with a stack of paid coins

Satago alternatives: chasing, credit checks and finance

Competitor pricing and alternatives
Denym Bird19 Oct 2026
SMS reminder ladder of 10 templates: a friendly nudge 3 days before, a late fee at 10 days, a final notice at 30

SMS payment reminder templates that get invoices paid (and the rules per country)

Reminder templates and scripts
Denym Bird19 Oct 2026
Statey logo on a white tile between an overdue invoice and a flying envelope with a stack of paid coins

Statey alternatives for Xero statements: what a switch costs

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Statey logo next to its pricing: $10 to $50 per Xero organisation a month, statements only

Statey pricing and alternatives for Xero statements in 2026

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Second dunning email: invoice 10 days overdue, late fee applied, with a Pay now button

The dunning process explained: stages, emails, and how to automate it

Collections and escalation
Denym Bird19 Oct 2026
Escalation ladder: reminders by day 30, a statement and late fees by day 60, a final demand and a decision by day 90

The invoice escalation ladder: what to do at 30, 60 and 90 days overdue

Collections and escalation
Denym Bird19 Oct 2026
Upflow logo next to its prices: Starter $333, Grow $833 and the $390 Payments add-on a month

Upflow pricing: quote-only tiers, $333 and $833 a month in its own data, and five alternatives

Competitor pricing and alternatives
Denym Bird19 Oct 2026
Customer payment portal: three open invoices, two overdue and one not yet due, paid together for $4,180.00

What is a customer payment portal?

Payment portals
Denym Bird19 Oct 2026
AR automation schedule for INV-1042: a reminder 3 days before due, on the due date, and by SMS at day 7

What is accounts receivable automation? How it works, with examples

AR tools compared
Denym Bird19 Oct 2026
What AI takes, what you keep: AI sends the reminders, Jo approves reply drafts and takes the escalated call

Will AI replace credit controllers? What changes

AI for accountants
Denym Bird19 Oct 2026
Customer groups: Retainer clients reminded on day 3, 10 and 20, Cash on delivery from day 14, each its own sequence

Xero invoice reminders by contact group

Xero reminder routing
Denym Bird19 Oct 2026
Xero logo beside two customer groups in Paidnice: a polite reminder at 7 days for one, a late fee at 14 days for the other

Xero invoice reminders vs a credit control app: what changes

Xero apps compared
Denym Bird19 Oct 2026
Xero invoice reminders: up to five on one schedule for every customer, and nothing is sent after the last one

Xero invoice reminders: how they work, and where they stop

Xero reminders and deliverability
Denym Bird19 Oct 2026
JAX and overdue invoices: a Xero invoice 21 days overdue, the customer's reply read and the expected date synced

Xero JAX and overdue invoices: what it handles

Xero reminders and deliverability
Denym Bird19 Oct 2026
Buyer question on pricing: per user rises with headcount, revenue band with turnover, invoice volume with the work

Accounts receivable software buyer's guide (2026)

AR tools compared
Denym Bird16 Oct 2026
Contact routing: Marketing gets its own invoices and reminders, head office gets the statement

Can Xero send invoice reminders to different departments at one customer?

Xero reminder routing
Denym Bird16 Oct 2026
Paidnice credit scores from 0 to 100 built from payment history: Good, Fair and High risk customers

Credit control reporting in Xero: the reports you have and the four to add

Xero reporting and credit control
Denym Bird16 Oct 2026
Microsoft Teams logo beside a Paidnice escalation alert in the Credit control channel for INV-1042, £2,480.00 overdue

Credit control software for Xero, Outlook and Teams (2026)

Xero apps compared
Denym Bird16 Oct 2026
Invoice payment terms: Net 30, 2/10 Net 30 and due on receipt, with what each one means

Examples of payment terms on invoices: what to write and when to use each

Payment terms
Denym Bird16 Oct 2026
Three customers each £3,600 overdue: one steady, one slipping, one improving, which the aged report cannot show

Growing overdue balances in Xero: how to see who is slipping and set an alert

Xero reporting and credit control
Denym Bird16 Oct 2026
Bad debt calculation: $500,000 of credit sales at 2% is a $10,000 expense, with the journal entry

How to calculate bad debt expense: the three methods, with the journal entries

AR metrics and statistics
Denym Bird16 Oct 2026
Where the hand-typed debtors report columns live in Paidnice: owner, promise date and last contact

How to keep a Xero debtors report current without rebuilding it in Excel

Xero reporting and credit control
Denym Bird16 Oct 2026
FRM segmentation: key accounts get a reminder at 7 days and no fee, slow payers a reminder at 1 day and a late fee

How to Pick a Financial Relationship Management (FRM) System in 2026

AR tools compared
Denym Bird16 Oct 2026
Weekly credit control feed: reminders, statements and late fees run on schedule; one dispute needs a decision

How to run credit control when nobody's job is chasing invoices

Credit control
Denym Bird16 Oct 2026
Xero tracking category limits: 4 categories in total, 2 active at once, and 100 options recommended in each

How to split your Xero customer base with tracking categories for reporting

Xero reporting and credit control
Denym Bird16 Oct 2026
UK letter before action: 14 days to pay, statutory interest at base rate plus 8%, fixed compensation of £40, £70 or £100

Letter before action: template and rules for UK businesses

Collections and escalation
Denym Bird16 Oct 2026
Invoice with a 2% prompt payment discount line that Paidnice removes when the discount period ends

New: Apply Early Payment Discounts Automatically in Xero

Xero late fees and payments
Denym Bird16 Oct 2026
Automatic Xero statement run: outstanding statements to customers with a balance, and the next run scheduled

Solved: How to Automatically Send Statements in Xero

Sending Xero statements
Denym Bird16 Oct 2026
Collections cadence: a reminder 3 to 5 days before due, a follow-up at 1 to 3 days late, a call or notice at 7 to 10 days

The accounts receivable collections process: steps, cadence and metrics

Collections and escalation
Denym Bird16 Oct 2026
AR management steps: credit assessment, then collections and reporting automated by Paidnice from the ledger

What is accounts receivable management?

AR foundations
Denym Bird16 Oct 2026
Payment reminder email with the invoice number and due date in the subject line and a Pay button

12 Overdue Payment Reminder Emails & Letters Templates That Work

Reminder templates and scripts
Denym Bird15 Oct 2026
Follow up on a missed date: an invoice with a $1,240.00 payment promise for Oct 15 marked Broken

Customer promised to pay but didn't: how to follow up

Disputes and short payments
Denym Bird15 Oct 2026
Customer portal for Northline Ltd with two open invoices ticked and paid together for $4,960

How to give your customers a payment portal in QuickBooks Online

QuickBooks late fees and payments
Ashley Schroder15 Oct 2026
SMS reminder policy for QuickBooks Online: a text 7 days after due, in business hours, until the payment is recorded

How to send SMS payment reminders from QuickBooks Online

QuickBooks reminders and statements
Ashley Schroder15 Oct 2026
Reminder sequence for Sam Lee: an email at 7 days overdue, then an automatic SMS step at 14 days overdue

How to send SMS payment reminders from Xero

Xero reminders and deliverability
Ashley Schroder15 Oct 2026
Xero logo beside a CRM contact timeline showing overdue and final notice reminders logged by BCC

How to sync your Xero reminders and overdue notices into any CRM

Xero integrations and AI
Denym Bird15 Oct 2026
MSP billing stack: PSA billing, then a payment platform, then AR enforcement with reminders and late fees

MSP billing software: the three layers and what each one costs

Getting paid as an MSP
Denym Bird15 Oct 2026
3IT Consulting results: late payments down 60 to 70%, over 60% of clients paying within 14 days

MSP credit control: the complete guide to getting clients to pay on time

Getting paid as an MSP
Denym Bird15 Oct 2026
A $4,800 invoice 21 days overdue with a final notice sent and a $96 late fee, taking the balance to $4,896

Your customer is ignoring invoice reminders: what to do next

Collections and escalation
Denym Bird15 Oct 2026
Limitation periods by customer country: 6 years in England and Wales, 5 in Scotland, 4 for US sales of goods

Chase unpaid invoices from overseas customers, by country

Collections and escalation
Denym Bird14 Oct 2026
A message for every overdue day: a WhatsApp reminder with a pay link and the customer's reply

Payment reminder WhatsApp message templates by days overdue

Reminder templates and scripts
Denym Bird14 Oct 2026
Get the date in writing: an invoice with a payment promise of $2,400.00 by Oct 30 and reminders waiting until then

Promise to pay agreement template for business invoices

Payment plans
Denym Bird11 Oct 2026
When a customer pays less: a Xero invoice for $4,800.00 with $4,200.00 paid and $600.00 still owed

Short payment: what to do when a customer pays less

Disputes and short payments
Denym Bird10 Oct 2026
Keep cash moving in a dispute: an invoice with an open quality dispute and reminders paused

Invoice dispute: how to handle it without losing cash flow

Disputes and short payments
Denym Bird8 Oct 2026
Find the cause before you chase: an activity feed where the customer's reply shows the cause is a query, not cash

Customer not paying invoice? Dispute, delay or cash problem

Disputes and short payments
Denym Bird7 Oct 2026
Coupa logo beside invoice INV-1043 with its purchase order and the Coupa status Submitted

How to automate invoice uploads to Coupa

AP portals and purchase orders
Denym Bird7 Oct 2026
Coupa, SAP, Tungsten and Tipalti logos beside an invoice rejected for a missing PO, then sent again with the PO

How to automate invoice uploads to customer portals

AP portals and purchase orders
Denym Bird7 Oct 2026
SAP logo beside supplier fees: Standard account free, Enterprise chargeable after 5 documents and US$50,000

How to automate invoice uploads to SAP Ariba

AP portals and purchase orders
Denym Bird7 Oct 2026
Tipalti logo beside a Supplier Hub profile: bank account added, W-9 tax form missing, payment Deferred

How to automate invoice uploads to Tipalti

AP portals and purchase orders
Denym Bird7 Oct 2026
Tungsten logo beside UK fees: 52 free Web Form invoices a year, then £2.09 each, or £1,200 a year Integrated

How to automate invoice uploads to Tungsten Network

AP portals and purchase orders
Denym Bird7 Oct 2026
Paidnice spots that Harbour & Co needs a PO number, asks the person who ordered, adds it in Xero and sends the invoice

How to get PO numbers on your invoices automatically

AP portals and purchase orders
Denym Bird7 Oct 2026
Replies handled today: a payment date logged, a PO number added to the invoice and a query sent to the team

Customer reply to a payment reminder: what to do

Disputes and short payments
Denym Bird5 Oct 2026
How outsourced credit control is priced: a monthly retainer, a fee per invoice, or commission on what is collected

Outsourced credit control: cost and when software is enough

Credit control tools compared
Denym Bird5 Oct 2026
Software chases from the due date for a flat fee; an agency takes 5% to 25% commission from 60 to 90 days overdue

Credit control software vs debt collection agency: how to choose

Credit control tools compared
Denym Bird2 Oct 2026
Late fees added in Xero: UK fixed sums of £70, £40 and £40 on three overdue invoices, £150 in total

How to add late payment fees to invoices in Xero in 2026

Xero late fees and payments
Denym Bird2 Oct 2026
UK prompt payment rules: public bodies and subcontractors pay in 30 days; bidders over £5m pay 95% within 60 days

Prompt payment policy in the UK: the 30-day rule for public contracts

Late fees by region
Denym Bird2 Oct 2026
Fair Payment Code tiers: Gold 95% within 30 days, Silver 95% within 60 (small suppliers 30), Bronze 95% within 60

The Fair Payment Code: Gold, Silver and Bronze explained

Late fees by region
Denym Bird2 Oct 2026
Letter before action costs: Signed For postage, £35 to £250 plus VAT from a solicitor, or posted by Paidnice

How much does a letter before action cost for an unpaid invoice?

Collections and escalation
Denym Bird1 Oct 2026
Parent customer portal: one balance of £9,830 across two group companies, paid in one payment

Parent customers in Xero: how to chase a group of companies as one account

Sending Xero statements
Denym Bird1 Oct 2026
Sales sees every reminder: a CRM contact timeline with a reminder, a statement and a receipt logged by BCC

QuickBooks CRM integration: log every reminder

QuickBooks integrations and apps
Denym Bird1 Oct 2026
Activity feed: two reminder emails with no reply, then a final notice letter printed and posted by Paidnice

Xero overdue invoice letters by post: how to print and post them automatically

Xero reminders and deliverability
Denym Bird1 Oct 2026
Get paid from the reminder: an overdue reminder email with a Pay $2,480.00 button

QuickBooks Stripe integration: payment links on reminders

QuickBooks late fees and payments
Denym Bird29 Sep 2026
One patient visit makes two receivables, an insurance claim and a patient balance, with a 30 to 40 Days in AR target

Accounts receivable for medical practices: how it works and how to shorten it

AR foundations
Denym Bird28 Sep 2026
AR KPI targets: DSO under 45 days on net 30, CEI above 80%, bad debt to sales under 1%

Accounts receivable KPIs: 7 performance metrics to track (with targets)

AR metrics and statistics
Denym Bird28 Sep 2026
Auto statement policy with the activity statement PDF toggle on, sent monthly beside the outstanding statement

Activity statements in Xero: what they show, and how to send them automatically

Sending Xero statements
Denym Bird28 Sep 2026
Statement interest policy: Bank of England base rate plus 8%, auto-updated and locked for each six-month period

Bank of England base rate late payment interest: how to charge it automatically

Applying late fees
Denym Bird28 Sep 2026
QuickBooks Online late fee setting: flat or percent, up to 6 months overdue, and no email to the customer

Can I add a Late Fee in QuickBooks Online?

QuickBooks late fees and payments
Denym Bird28 Sep 2026
Paidnice late fee policy filtered by the Branch tracking category, so the fee applies to tagged invoices only

Can Xero tracking categories drive different invoice reminders and late fees?

Xero reminder routing
Denym Bird28 Sep 2026
Paidnice sender profile with its own From name, From email and Reply-To address

Can you change the reply-to address on Xero invoice reminders?

Xero reminder routing
Denym Bird28 Sep 2026
The three cash flows, operating, investing and financing, and a reserve of 3 to 6 months of operating costs

Cash flow management essentials for any small business

AR foundations
Denym Bird28 Sep 2026
Interest on overdue invoices: UK statutory 8% plus base rate; US, Australia and New Zealand by contract only

Charging interest on overdue invoices: UK, US, AU, NZ

Credit control for wholesalers
Denym Bird28 Sep 2026
Collection letter series: first reminder on day 1, a $36 late fee notice on day 15, a final notice on day 30

Collection letter templates: the full escalating series

Collections and escalation
Denym Bird28 Sep 2026
On £10,000 at 12% for a year, simple interest is £1,200.00 and monthly compounding £1,268.25, £68.25 more

Compound or simple interest on overdue invoices

Applying late fees
Denym Bird28 Sep 2026
Late PSA invoices, chased on time: a ConnectWise invoice in Xero, a reminder with the ConnectWise PDF attached, then paid

ConnectWise invoice overdue: how to chase PSA invoices

Getting paid as an MSP
Denym Bird28 Sep 2026
Controller KPI card: days to close 5 or less, operating cash flow ratio above 1.0, DSO within 1.5 times terms

Controller KPIs: 30 Financial Controller Metrics to Track (+ Excel List)

AR metrics and statistics
Denym Bird28 Sep 2026
What card dunning reaches: declined cards are retried; cancelled mandates and 30-day invoice terms are not

Credit control for B2B SaaS: what card dunning leaves uncollected

Credit control
Denym Bird28 Sep 2026
Customer groups for an agency: temp clients on the firm sequence, self-billed and enterprise accounts on their own cadence

Credit control for recruitment agencies: why invoices pile up and how to fix it

Credit control for recruitment agencies
Denym Bird28 Sep 2026
Wholesale account timeline: eight more £5,000 loads ship before the first reminder lands on day 61

Credit control for wholesalers: the order gate, the ledger and the goods

Credit control for wholesalers
Denym Bird28 Sep 2026
Statement for a £12,000 invoice 30 days late: £115.89 statutory interest and a £100 fixed sum, £12,215.89 due

Customers keep paying invoices late: what to do, in order

AR foundations
Denym Bird28 Sep 2026
Debtor days on £10m credit sales: 65.70 with the textbook formula, 54.75 net of VAT, 10.95 days overstated

Debtor days for wholesalers: what your number should be, and what each day costs

Credit control for wholesalers
Denym Bird28 Sep 2026
DSO formula worked through: $50,000 of receivables over $200,000 of credit sales in 30 days is 7.5 days

DSO Formula: How to Calculate Days Sales Outstanding

AR metrics and statistics
Denym Bird28 Sep 2026
Invoice with a 2% early payment discount line: $980 if paid by Oct 11, on 2/10 net 30 terms

Early Payment Discount Terms and Conditions

Payment terms
Denym Bird28 Sep 2026
UK fixed compensation per overdue invoice: £40 under £1,000, £70 up to £9,999.99, and £100 from £10,000

Free late fee calculators, and what free tools cannot do

Applying late fees
Denym Bird28 Sep 2026
Australian late fees: no statutory cap, 1% to 1.5% a month interest, or a flat A$30 to A$50 fee on small invoices

How Much Can I Charge For Late Fees In Australia?

Late fees by region
Denym Bird28 Sep 2026
Canadian late fee rules: your agreed rate, 5% a year under the Interest Act, and the 35% APR criminal rate

How Much Can I Charge For Late Fees In Canada?

Late fees by region
Denym Bird28 Sep 2026
New Zealand late fees: no statutory rate, a flat NZ$15 to NZ$50 under NZ$1,000, or 1% to 2% a month on larger balances

How Much Can I Charge For Late Fees In New Zealand?

Late fees by region
Denym Bird28 Sep 2026
South African late fee rules: 1.5% to 2.5% a month by contract, or the prescribed rate of repo plus 3.5% a year

How Much Can I Charge For Late Fees In South Africa?

Late fees by region
Denym Bird28 Sep 2026
Typical late fees: 1% to 2% a month, a flat $25 to $50, and the UK statutory 8% plus base rate

How Much Can I Charge for Late Fees? Limits, Examples and a Free Calculator

Late fees by region
Denym Bird28 Sep 2026
Pay in full or Pay other amount on an $8,000.00 invoice: $4,000.00 paid, with a 50% minimum

How to accept partial payments on invoices with Stripe

Payment portals
Denym Bird28 Sep 2026
Late fee invoice in Xero: £134.11, VAT set to Not applicable, posted to a late fee income account

How to account for late fees: tax, income accounts and reconciliation

Applying late fees
Denym Bird28 Sep 2026
Customer statement with an aged debt breakdown: one invoice 30 days overdue, one 90 days, total $4,340

How to Add 30/60/90 Day Aging to Xero Statements

Sending Xero statements
Denym Bird28 Sep 2026
Paidnice interest policy for QuickBooks Online: a per annum rate, compounding on by default, posted as Approved

How to Apply Finance Charges in QuickBooks Online

QuickBooks late fees and payments
Denym Bird28 Sep 2026
Invoice from WellPaid co. with a $30 late payment fee line added under the agreed terms

How to Apply Late Fees in QuickBooks Australia

QuickBooks late fees and payments
Denym Bird28 Sep 2026
Paidnice late fee policy for Canada: 24% a year interest, prorated daily, posted to QuickBooks as a draft invoice

How to Apply Late Fees in QuickBooks Canada

QuickBooks late fees and payments
Denym Bird28 Sep 2026
UK statutory interest policy: 8% plus base rate, locked per half-year, plus the £40 to £100 fixed sum

How to Apply Late Fees or Finance Charges in QuickBooks United Kingdom

QuickBooks late fees and payments
Denym Bird28 Sep 2026
Australian debt recovery: a statutory demand from $4,000, and small claims limits of $10,000 in WA to $100,000 in Victoria

How to collect a business debt in Australia: the process from reminder to statutory demand

Collections and escalation
Denym Bird28 Sep 2026
Past due invoice timeline: a reminder at day 7, a phone call at day 14, and a late fee on the ledger at day 21

How to collect on past due invoices (and avoid any more)

Collections and escalation
Denym Bird28 Sep 2026
Slack message from Paidnice: invoice INV-1042 for Northline Ltd is now overdue, sent to the account owner

How to get alerted the moment a customer goes overdue in Xero

Xero reminders and deliverability
Ashley Schroder28 Sep 2026
Aged debt sweep on invoices 90 days or more overdue: tag the customers, send one statement, apply the late fee

How to reduce aged debt: clear the backlog without automating it

Collections and escalation
Ashley Schroder28 Sep 2026
Xero invoice reminder set to send 7 days before the due date on 30-day terms, from a Xero address

How to send an invoice reminder before the due date in Xero

Xero reminders and deliverability
Denym Bird28 Sep 2026
Two QuickBooks statement policies on one schedule: one emails customers, one goes to a print and mail provider

How to Send Customer Statements by Post from QuickBooks Online (Automatically)

QuickBooks reminders and statements
Denym Bird28 Sep 2026
Monthly Xero statement run: statement PDFs sent to a print and mail provider on schedule, with no manual step

How to Send Customer Statements by Post from Xero (Automatically)

Sending Xero statements
Denym Bird28 Sep 2026
Sam Lee gets 3 Xero reminders for 3 contacts, or 1 reminder when Paidnice rolls them up to a parent

How to send one Xero invoice reminder to a contact across multiple companies

Xero reminder routing
Denym Bird28 Sep 2026
QuickBooks logo beside an invoice and two attachments merged into one PDF and sent to the AP portal email

How to send QuickBooks invoices and attachments to AP portals as a single PDF

QuickBooks integrations and apps
Denym Bird28 Sep 2026
QuickBooks estimate follow-up: a check-in on day 3, a nudge on day 7 and a final note before expiry

How to send quote and estimate follow-up reminders from QuickBooks

QuickBooks reminders and statements
Ashley Schroder28 Sep 2026
Statement policy set to Monthly (Weekdays) on the 1st: a Saturday 1st sends on Monday the 3rd

How to send Xero customer statements on the first weekday of the month

Sending Xero statements
Denym Bird28 Sep 2026
Send time by region: UK mid-morning Tuesday or Wednesday, Australia up to 11 hours ahead, New Zealand up to 13 hours ahead

How to send Xero invoice reminders by customer location, region and time zone

Xero reminder routing
Denym Bird28 Sep 2026
Invoice email to Sam Lee sent from accounts@wellpaid.co, the seller domain, with a View invoice button

How to send Xero invoices from your own domain

Xero reminders and deliverability
Denym Bird28 Sep 2026
Activity feed: an invoice marked paid in Xero, then a thank-you email sent by the Invoice Marked Paid email policy

How to Set Up Automated "Thank You for Payment" Emails in Xero

Xero reminders and deliverability
Denym Bird28 Sep 2026
Invoice on 2/10 net 30 terms with a 2% early payment discount taken off for paying within 10 days

How to set up early payment discounts in QuickBooks Online

QuickBooks late fees and payments
Ashley Schroder28 Sep 2026
Late fee email itemising £22.98 interest and a £70 fixed charge, cancelled if £3,400 is paid by 14 Aug

How to tell a customer you are charging a late fee

Late fee policy
Denym Bird28 Sep 2026
Xero £100 invoice floor: six £80 invoices get no reminders while £150 and £12,400 invoices get the full sequence

How to tier Xero invoice reminders by overdue balance

Xero reminder routing
Denym Bird28 Sep 2026
Overdue invoice INV-1052 for Kestrel Labs with Jo Park as the named owner and a note synced back to Xero

How to track overdue invoices in Xero as a team: seats, roles and one view

Xero reporting and credit control
Denym Bird28 Sep 2026
Same £2,250 overdue balance: £225 as three 10% invoice late fees, or £53.63 as one statement interest charge

Invoice late fee or statement interest: which to charge on overdue accounts

Late fee policy
Denym Bird28 Sep 2026
Late fee clause: 1.5% a month on any balance unpaid 30 days after the due date

Late Fee Policy Wording: Templates & Examples You Can Use (2026)

Late fee policy
Denym Bird28 Sep 2026
Singapore late fees: no legal cap, a fixed S$15 to S$40 under S$800, and 5.33% a year court interest on a judgment

Late Fees in Singapore: How Much Can You Charge?

Late fees by region
Denym Bird28 Sep 2026
Agency late fees: £100 on a £12,000 temp invoice, £70 plus interest on an £8,500 perm invoice, and none on a disputed invoice

Late payment fees for recruitment agencies: when to charge, when to waive

Credit control for recruitment agencies
Denym Bird28 Sep 2026
Statement for £10,000 of overdue invoices with £312.33 interest worked out on the day it is sent

Late payment interest on customer statements

Applying late fees
Denym Bird28 Sep 2026
Overdue invoice with a letter of demand sent, a 14 day deadline and legal action as the next step

Letter of Demand Template: Free Examples + How to Write One (2026)

Collections and escalation
Denym Bird28 Sep 2026
MSP billing models by dispute risk: per user low, per device medium, value or outcome high

MSP billing mistakes that cause late payment

Getting paid as an MSP
Denym Bird28 Sep 2026
MSP invoice for March managed services, issued 25 February and due 1 March, billed in advance

MSP payment terms: the MSA clauses and late-fee rules that get you paid

Getting paid as an MSP
Denym Bird28 Sep 2026
California BPC 25509: EFT payment by day 30, a 1% late fee on day 43, and 1% again every 30 days

New California EFT law: Understanding BPC § 25509 in 2026 and Staying Compliant

Late fees by region
Denym Bird28 Sep 2026
Two unpaid invoices: one outstanding and not yet due, one overdue because its due date has passed

Outstanding Invoices: Definition & 7 Strategies to Collect on Them

AR foundations
Denym Bird28 Sep 2026
Payment plan agreement schedule: a 20% to 30% deposit, $1,575 on the 1st of each month, and an autopay authority

Payment plan agreement template for businesses

Payment plans
Denym Bird28 Sep 2026
Payment plan on a $9,600 overdue balance: a $2,900 deposit, then three monthly payments of $2,233 on autopay

Payment plan for overdue invoices: recover the money before it becomes bad debt

Payment plans
Denym Bird28 Sep 2026
Invoice terms card: Net 30 payment terms, a 50% deposit and a $25 late fee

Payment Terms and Conditions Templates: 12 Free Examples (2026)

Payment terms
Denym Bird28 Sep 2026
Progress claims in Xero: a $250,000 contract in 10 claims, $1,250 retention held on each, a $12,500 draft retention invoice

Progress claims and retentions in Xero: how to invoice and chase them

Xero late fees and payments
Denym Bird28 Sep 2026
QuickBooks logo beside the Paidnice Invoice PDF setting: filename prefix INV-, your PDF on every reminder, a fallback

QuickBooks Online invoice attachments: how to send your own invoice PDF instead of the QuickBooks one

QuickBooks integrations and apps
Denym Bird28 Sep 2026
A £12,000 invoice with a £200 rate query taken out of the late fee policy while the rest of the statement keeps collecting

Rebate clauses and disputed fees in recruitment: how to stop them wrecking your ledger

Credit control for recruitment agencies
Denym Bird28 Sep 2026
Agency cash flow: clients pay in 56 days, a £320,000 gap on £40,000 weekly payroll, £45,714 released by 8 faster days

Recruitment agency cash flow: funding weekly payroll on 30 to 60 day terms

Credit control for recruitment agencies
Denym Bird28 Sep 2026
A disputed £6,200 deduction taken out of reminders and interest while the rest of the account keeps collecting

Romalpa clauses, deductions and disputes: protecting goods you have already shipped

Credit control for wholesalers
Denym Bird28 Sep 2026
Three late fee groups: Standard at the full rate, Key accounts on a lighter policy, and a Never charge group

Running different late fee policies for different customers

Late fee policy
Denym Bird28 Sep 2026
Separate reminder emails to two Northline Ltd contacts, each greeted by name, or one shared email to both

Should Xero invoice reminders go to all contacts in one email, or separate emails?

Xero reminders and deliverability
Denym Bird28 Sep 2026
Accounts receivable explained: money customers owe, a current asset, and a bad debt risk once over 90 days overdue

Small Business Owners Guide to Accounts Receivable

AR foundations
Denym Bird28 Sep 2026
Consolidated statement: two child customers roll up into one $5,980 statement sent to the parent

Solved: Parent-child customers in Xero: How to send one consolidated statement across grouped companies

Sending Xero statements
Denym Bird28 Sep 2026
The 12-Point AR Test score bands: 0 to 4 Early Stage, 5 to 10 Improvement Needed, 11 to 12 Great

Take the AR Test: 12 Steps to Better Accounts Receivable

AR foundations
Denym Bird28 Sep 2026
MSP collections ladder: pre-due reminder 3 days before, a phone call on day 14, late fee and final demand on day 30

The MSP collections process: the day-by-day ladder and 9 templates

Getting paid as an MSP
Denym Bird28 Sep 2026
Invoice activity: late fee raised on the overdue day, original paid inside the window, fee waived with a credit note

Waiving a late payment fee once the customer pays

Late fee policy
Denym Bird28 Sep 2026
What Xero does on its own: five reminders on one schedule, statements sent manually, no native late fees

What is accounts receivable software?

AR tools compared
Denym Bird28 Sep 2026
Aged receivables card: reminders at 1 to 30 days, a statement and call at 31 to 60, escalation at 61 to 90

What is an Accounts Receivable Aging Report?

AR metrics and statistics
Denym Bird28 Sep 2026
Aging report card: AR aging is owed to you, a current asset; AP aging is owed to suppliers, a current liability

What is an Aging Report? A Critical Tool for Finance Teams

AR metrics and statistics
Denym Bird28 Sep 2026
Early payment discount on a $1,000 invoice: $980 if paid by day 10, or $1,000 by day 30

What is an Early Payment Discount?

Payment terms
Denym Bird28 Sep 2026
Receivables analysis card: DSO of 30 days, AR turnover of 12 times a year and a CEI of 85%

What is the Best Method to Analyze Your Receivables?

AR metrics and statistics
Denym Bird28 Sep 2026
On a £5,000 invoice, collecting in-house costs no fee; an agency at day 90 takes a 25% fee

When to send an overdue invoice to a collection agency

Collections and escalation
Denym Bird28 Sep 2026
Invoice email from Intuit domain lands in junk on a domain mismatch; from your own verified domain it reaches the inbox

Why are my QuickBooks emails going to spam? (and how to fix it)

QuickBooks reminders and statements
Denym Bird28 Sep 2026
Xero contact record: the primary person and Include in emails people get every reminder; the invoice To line is ignored

Why do Xero invoice reminders go to the wrong person?

Xero reminder routing
Denym Bird28 Sep 2026
Invoice email sent from a shared Xero domain, against accounts@wellpaid.co on a verified domain through Paidnice

Why Xero invoice reminders go to spam (and how to fix it)

Xero reminders and deliverability
Denym Bird28 Sep 2026
Xero logo beside two unbuilt Xero requests: attach files by default, 542 votes, and the PDF on reminders, 99 votes

Xero invoice attachments: how to send your own invoice PDF instead of the Xero one

Xero integrations and AI
Denym Bird28 Sep 2026
Xero logo beside the Paidnice Invoice PDF setting that sends the ERP invoice PDF on reminders, statements and the portal

Your ERP makes the invoice, Xero chases it: keep your ERP's invoice PDF on every reminder

Xero integrations and AI
Denym Bird28 Sep 2026
Match the invoice to the order: a purchase order at $42.00 a unit against an invoice at $48.00 a unit, marked Mismatch

Invoice discrepancy: common causes and the fix for each

Disputes and short payments
Denym Bird25 Sep 2026
Paidnice AI reads a customer reply saying the contact left and drafts the Xero update for approval

Paidnice opens early access to its AI Credit Controller for Xero

Product updates
Denym Bird14 Sep 2026
Paidnice and the Xero awards 2026 winner badge beside $1 billion collected on time across 1 million+ invoices

Paidnice passes $1 billion collected on time and wins New Zealand Small Business App of the Year

Company news
Denym Bird31 Aug 2026
Paidnice and the 2026 winner badge beside the NZ Small Business win and UK, US and Innovation finalist places

Paidnice wins New Zealand Small Business App of the Year at the Xero Global App Awards 2026

Company news
Denym Bird20 Aug 2026
Paidnice and the 2026 finalist badge beside four places: Innovation App of the Year and UK, US and NZ Small Business

Paidnice named a finalist in four Xero Global App Awards 2026 categories

Company news
Denym Bird13 Aug 2026
Paidnice and Xero logos beside the Xerocon London details: 8 and 9 July 2026, stand G10, Olympia London

The "Coachella" of accounting is back, and so are we

Company news
Denym Bird23 Jun 2026
Payment plan setup: customers build their own plan in the portal, up to 12 monthly payments, with an optional surcharge

New: Payment Plans Are Here. Offer Flexible Installment Arrangements Without the Admin Headache

Payment plans
Denym Bird8 Apr 2026
Paidnice and the Xero App Award Winner 2025 badge beside wins for Global and Australia Small Business App of the Year

Paidnice Wins Global & Australia Small Business App of the Year at Xero Global App Awards 2025

Company news
Denym Bird21 Nov 2025
Sender profiles: the accounts team on the due date, the finance manager at day 10, the CEO at day 30

New: Sender Profiles - Make Collections Feel More Human

Product updates
Denym Bird18 Nov 2025
Paidnice and Xero logos beside the four 2025 Xero Global App Awards categories where Paidnice was a finalist

Paidnice named Finalist in 4 Categories in the Xero Global App Awards 2025

Company news
Denym Bird28 Oct 2025
Custom Payment Link settings: the invoice number and amount merge into any provider checkout as a Pay Now button

New: Use Custom Payment Links From Any Payment Provider

Payment portals
Denym Bird26 Aug 2025
Partner program steps for a firm: spot clients who struggle, review their AR, run it as an ongoing service

Watch: Paidnice for Accounting and Bookkeeping Firms

Product updates
Denym Bird15 Jul 2025
Round portrait of cashflow expert Amanda Morrison on a white tile, with an overdue invoice, an envelope and paid coins

Ask a Cashflow Expert: Amanda’s Guide to Surviving the Emotional Toll of AR

Ask a cashflow expert
Denym Bird24 Jun 2025
Aged receivables report across all entities, by contact, in 1-30, 31-60 and 90+ day buckets

New: Multi-entity Aged Receivable Reports

Product updates
Denym Bird2 Jun 2025
Late fee policy with an Earliest Interest Date of Apr 1, 2025 on an invoice from Mar 1, 2021

New: Set Custom Starting Dates for Late Fee Calculations

Applying late fees
Denym Bird12 May 2025
Draft overdue reminder for Northline Ltd moving from Draft to Pre-approved, ready to send on Oct 30

New: Pre-approve draft actions, Customize statements and much more

Product updates
Ashley Schroder13 Mar 2025
Round portrait of cashflow expert Lani Fogelberg on a white tile, with an overdue invoice, an envelope and paid coins

Ask a Cashflow Expert: Lani Fogelberg on Breaking Free from Payment Collection Fear

Ask a cashflow expert
Denym Bird30 Jan 2025
Adhoc actions sent without a policy: a statement, an interest charge and an SMS reminder

New: Adhoc Actions + More Control and Flexibility Over Policies and Contacts

Product updates
Denym Bird18 Dec 2024
Round portrait of cashflow expert Haley Reyners on a white tile, with an overdue invoice, an envelope and paid coins

Ask a Cashflow Expert: Haley’s 3 non-negotiables for getting paid on time

Ask a cashflow expert
Denym Bird22 Nov 2024
Round portrait of cashflow expert Jake McElwaine on a white tile, with an overdue invoice, an envelope and paid coins

Ask a Cashflow Expert: What's the best AR process for me?

Ask a cashflow expert
Denym Bird5 Nov 2024
Paidnice and Xero Developer logos beside Paidnice selected for the first cohort of the Xero Developer Growth Program

Paidnice Selected for Xero Developer Growth Pilot Program

Company news
Denym Bird20 Sep 2024
Quote reminder email: quote QU-1012 expires on Oct 30, with an Accept quote button

New: Send Quote Reminders Before They Expire

Product updates
Denym Bird24 Jul 2024
Paidnice logo beside the NZQBA Auckland talk: Ashley Schroder on automated AR in July 2024, then the national conference

Paidnice to present accounts receivable tips at the NZQBA conference

Company news
Denym Bird15 Jul 2024
Paidnice and Xero logos beside the Xero Roadshow NZ stops: Christchurch, Hamilton and Auckland

Join Paidnice at Xero Roadshow NZ

Company news
Denym Bird8 Jul 2024
July updates list: weekly email reports, team invites by email, and actions sent in business hours

New: AI Phone Calls & the team visits Xerocon London

Product updates
Denym Bird1 Jul 2024
Paidnice and Pinch logos beside the Late Payment Alliance: Pinch pay links in reminders, auto-payment and payment plans

Pinch and Paidnice Join Forces to Form the Late Payment Alliance

Company news
Denym Bird27 Mar 2024
Escalation policy: a phone call follow-up assigned to staff when an invoice is 14 days past due

New: Introducing Escalation Triggers

Collections and escalation
Denym Bird22 Jan 2024
Customer statement for Northline Ltd with two overdue invoices and a statement interest line

New: Auto-send statements & statement interest

Product updates
Denym Bird25 Oct 2023
Reminder policy with the calendar invite toggle on, so the customer adds the due date in one click

New: Add Calendar Events for Invoice due dates

Product updates
Denym Bird28 Aug 2023
Paidnice and Xero logos beside a Xero App Store card naming Paidnice the Featured App of the Month

Paidnice Named Xero's Featured App of the Month

Company news
Denym Bird22 Aug 2023
SMS reminder for invoice INV-1043 with a link to the invoice portal, and the customer reply

New: Introducing SMS Reminders

Product updates
Denym Bird14 Aug 2023
Latechaser logo becoming Paidnice, beside late fees, email and SMS reminders and new prompt payment discounts

Latechaser is now Paidnice

Company news
Denym Bird12 Apr 2023

Start getting paid on time with Paidnice

Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.

Try it FreeBook a Demo

Rated 5 stars, 160+ reviews · Xero App of the Year